The Quick Stock Count report is an inventory tool that helps you maintain accurate stock records and perform efficient stock takes. It generates a comprehensive list of all products that currently have Stock On Hand (SOH) in your selected warehouse. This report serves as the foundation for conducting physical inventory counts and maintaining accurate stock records.
When to Use Quick Stock Count
The Quick Stock Count report is most valuable for regular stock takes where you need to manage:
Verify system records against actual stock levels.
Audit preparation to ensure inventory accuracy and compliance.
Warehouse organization projects.
Staff training where printed lists help with location identification and discrepancy investigations.
This feature provides a complete overview of all products with available stock in one consolidated view, generates print-ready count sheets for warehouse staff, focuses on individual locations for targeted inventory management, and serves as the foundation for accurate stock adjustments.
Use Quick Stock Count
To generate a Quick Stock Count:
Go to Reports > Inventory > Quick Stock Count.
Select one warehouse in the Warehouse drop-down menu (required).
Specify a Product Group to count in the warehouse via the Product Group drop-down menu (optional).
Select Print.
When printed, a PDF version of the Quick Stock Count page will be downloaded to your device. The PDF Quick Stock Count lists all products that currently have SOH in the selected warehouses with their SOH quantities, and leaves a space for you to write your counted quantity for the product.
Manage stock variances
After completing your physical count, you'll likely discover differences between your system records and actual stock levels. Any discrepancies found during your stock take must be corrected through the stock adjustment process. The Quick Stock Count report doesn't automatically update your inventory levels; it simply provides the data you need to identify variances.
🤓 Tip: If you prefer a more automated approach to inventory management, consider using a Stock Count instead.