Importing Apollo leads via a Workflow
The cleanest way to get Apollo leads into Twain is through a Workflow. Once set up, Twain pulls from your Apollo lists automatically, runs research and sequence generation, and keeps the pipeline moving without manual steps.
To set it up:
In Twain, click + in the sidebar and select Workflow.
In the Import step, click More and select Apollo (Import list).
Click Continue with Apollo and sign in to authorize the connection.
Search for and select the Apollo list you want to monitor.
On the next screen ("Monitor new leads from list"), your selected list is shown. Toggle on Enroll existing leads if you also want to pull in contacts already in the list — otherwise the workflow only picks up leads added to the list going forward. Use the ... menu to refresh your lists or disconnect Apollo if needed.
Click Continue and proceed through the Campaign, Export, and Notification steps as usual.
Exporting processed leads to Apollo
Once Twain has researched and written sequences for your leads, you can push them to Apollo in two ways:
From the Campaign view: Click the Export button in the top right of the campaign and select Apollo from the dropdown. This works for any campaign, whether the leads came from Apollo or not.
From a Workflow: In the Export step of your Workflow, select Apollo (Push leads) as the destination. Leads are pushed to Apollo automatically after each run.
Manual export via CSV (fallback)
If you're not using Workflows, you can still run the full flow manually:
Build your sequence in Twain and generate messages for all leads.
Export the campaign as a CSV file.
In Apollo, go to Contacts and upload the CSV.
During import, map the basic lead details (name, email, etc.) and import the generated messages as custom variables (e.g.,
Email Step 1,Email Step 2,Email Step 3). Set these fields as multi-line text so the full emails display correctly.Create a sequence in Apollo and insert the custom variables into each step.
Add a subject line and signature — Twain generates the message body but not these.
Preview the emails to confirm the right message appears for each contact, then launch.