When a vendor submits an invoice, it includes a table of the events they worked on. Each event appears as a line item with its own costs. You can also link additional events to an invoice after it has been submitted, if something was missed.
How events appear on an invoice
On the invoice's Info tab, the Events table shows each job the vendor has linked to that invoice:
Event name — the name of the job.
PO number — the purchase order reference, if one was set.
PO amount — the agreed PO value.
Event amount — the cost for the event itself.
Extras — any additional costs the vendor has added.
Total — the combined amount for that event.
The invoice total at the bottom is the sum of all event line items.
Checking events on a received invoice
When reviewing a vendor invoice, check the Events table to confirm that:
The events listed are ones you assigned to that vendor.
The costs match what was agreed.
Any extras have a legitimate reason.
If something looks wrong, use the Comments tab to leave a note for the vendor and click Change Required to send it back for revision.
FAQ
Can I add an event to an invoice myself?
Can I add an event to an invoice myself?
No. Events are linked to invoices by the vendor from their own workspace. If something is missing, use the Comments tab to flag it and send the invoice back for changes.
Can one invoice cover multiple events?
Can one invoice cover multiple events?
Yes. Vendors can link as many events as they need to a single invoice. Each event appears as a separate line in the Events table.
Can I see which invoice an event is linked to?
Can I see which invoice an event is linked to?
Not directly from the event. To find invoices related to a specific event, go to the Invoices page and filter by the vendor or date range to locate the relevant invoice.