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Add a New Vendor

How to create a vendor within Vic.ai

Ryan Goetz avatar
Written by Ryan Goetz
Updated over a year ago

As an Accountant on the Invoices page, for supported connected systems (Sage Intacct, QBO, bill.com, and potentially others), you have the capability to create a vendor within Vic.ai, which will sync over to the connected system.

Please note, your organization may have vendor creation disabled for some or all companies. Also, edits of existing vendors within Vic.ai is not possible. If disabled, you will need to contact an organization or company admin to enable vendor creation.

Contents:


Add A New Vendor

To add a new vendor to the system, begin by entering the vendor field and selecting "Add Vendor." 

A Vendor creation window will appear in the side drawer, fill in the desired information to create a vendor, which will then be synced via background processing. The blue outline shows that the vendor is being created in your connected system, and you can continue working in the meantime.

If an error occurs during vendor creation, a red outline will flag it, and you can revisit the vendor cell for more information about the error.


Vendor Creation Mapping

The chart below indicates the specific Vic.ai vendor fields that can sync with the respective connected system vendor fields.

Vic.ai Field

Sage Intacct

Bill.com

QBO

Vendor Name

NAME

companyName

DisplayName

Address Line 1

ADDRESS1

address1

Line1

Address Line 2

ADDRESS2

address2

Line2

City

CITY

addressCity

City

Postal Code

ZIP

addressZip

PostalCode

State

STATE

addressState

Country

COUNTRY

addressCountry

CountrySubDivisionCode

Currency

CURRENCY

CurrencyRef

Email

EMAIL1

paymentEmail

PrimaryEmailAddr

Phone Number

PHONE1

paymentPhone

PrimaryPhone

Organization Number

Vendor Account Number

VENDORACCTNOLOCATIONS

accNumber

AcctNum

Tax ID

TAXID

taxId

TaxIdentifier

Description

COMMENTS

description

1099 Vendor

track1099

Vendor1099

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