As an Accountant on the Invoices page, for supported connected systems (Sage Intacct, QBO, bill.com, and potentially others), you have the capability to create a vendor within Vic.ai, which will sync over to the connected system.
Please note, your organization may have vendor creation disabled for some or all companies. Also, edits of existing vendors within Vic.ai is not possible. If disabled, you will need to contact an organization or company admin to enable vendor creation.
Contents:
Add A New Vendor
To add a new vendor to the system, begin by entering the vendor field and selecting "Add Vendor."
A Vendor creation window will appear in the side drawer, fill in the desired information to create a vendor, which will then be synced via background processing. The blue outline shows that the vendor is being created in your connected system, and you can continue working in the meantime.
If an error occurs during vendor creation, a red outline will flag it, and you can revisit the vendor cell for more information about the error.
Vendor Creation Mapping
The chart below indicates the specific Vic.ai vendor fields that can sync with the respective connected system vendor fields.
Vic.ai Field | Sage Intacct | Bill.com | QBO |
Vendor Name | NAME | companyName | DisplayName |
Address Line 1 | ADDRESS1 | address1 | Line1 |
Address Line 2 | ADDRESS2 | address2 | Line2 |
City | CITY | addressCity | City |
Postal Code | ZIP | addressZip | PostalCode |
State | STATE | addressState |
|
Country | COUNTRY | addressCountry | CountrySubDivisionCode |
Currency | CURRENCY |
| CurrencyRef |
EMAIL1 | paymentEmail | PrimaryEmailAddr | |
Phone Number | PHONE1 | paymentPhone | PrimaryPhone |
Organization Number |
|
|
|
Vendor Account Number | VENDORACCTNOLOCATIONS | accNumber | AcctNum |
Tax ID | TAXID | taxId | TaxIdentifier |
Description | COMMENTS | description |
|
1099 Vendor |
| track1099 | Vendor1099 |