Vic.ai will help you to detect duplicate invoices upon ingestion into our system.
To determine if there is a duplicate, the system looks for an exact match on the following three fields:
Document type (bill or vendor credit)
Company* (*Specific to Group of Companies Configuration)
If a duplicate is detected, a red square icon flags it on the Status column.
Double-clicking the duplicate icon will provide the Vic.ai ID number of the duplicate invoice(s).
In addition, Vic.ai also checks for a duplicate at the point of posting. If that invoice already exists for bill.com, we will not post that bill and display an error message.
You can search for the duplicate(s) using the Filters feature. Search by invoice number and vendor to easily see all the duplicate invoices at once.
Duplicate Detection Video Walkthrough
Watch the video below to learn about Duplicate Detection.