Before you get started with the opportunities feature, there are a couple of things to tick off that will make sure that the feature works for you and your prospective volunteers!
Jump to sections:
Volunteer registration form ✅
This first one is essential, you won’t be able to use the opportunities feature without it.
You need to have an active ‘Volunteer registration’ form in place. Now, this doesn’t have to be your full volunteer application, it can be an enquiry or whatever is best practice within your organisation. If you haven’t got one of these set up then we recommend doing this first. More information on creating forms can be found here.
Enable Application tracking ✅
Enable application tracking on your volunteer forms in the individual form settings section. This will come in handy later on.
Organisational information ✅
The opportunities feature will pull through your organisation’s information into the role advert. So it’s best practice that this information, along with your organisation's logo is completed in your system settings. More information on getting this set up here.
Got these ticked off?
Let’s get started!
Create an opportunity 🚀
Click into the opportunities section (above the submissions tab) and click +Opportunity
Give your opportunity a name, using the role name or something that will pique the interest of volunteers is a good place to start.
Now, let's get that Opportunity advertised!
Opportunity Description
Make your opportunity as enticing as you can with an image banner at the top.
Populate your opportunity with a rich description that will attract volunteers to apply. You can also list any requirements, time commitments, location, benefits and a point person for the role.
It is well worth really thinking about what you want to include in this area here, after all it will be the first impression of your organisation so don’t undersell your cause or the difference your volunteers can make!
*Tip* you can format the rich field text boxes with bold italics underline, bullet points and even images! Get creative and stand out from the crowd.
(Need help adding in an image, this guide should help)
Practical information for your opportunity
Link a registration form
Choose which registration form you would like to link with this particular opportunity. If you have more than one form in place on Volunteero then these will drop down as different options for you to select from. Note, without a live registration form you won’t be able to publish an opportunity.
Add in a closing date (if applicable)
Select preferred skills from a drop down list, this will help volunteers to find your opportunity!
Is your opportunity remote, in person or hybrid? Select the most appropriate.
Publish your opportunity
Choose to publish your opportunity on:
Volunteero app
Anyone can now download Volunteero and search for opportunities, if you choose to list your opportunity on the app then prospective volunteers can find you this way!
Search Board
Creates a unique link where you can advertise your current opportunities on your website.
There is also a global Volunteero search board of opportunities.
Both app and search board
Cast your net even further by advertising on both!
Your Opportunities search board
Your organisation will have a unique URL which you can use to publish your opportunities directly to. Simply copy this URL link to share with your networks or embed into your website
Customise this URL link in the custom branding section of the settings area on the dashboard.
Read our guide on Custom branding settings here. LINK
Manage submissions to opportunities
Manage your volunteer submissions as usual, using your customised processes and organisational onboarding journey. More information on managing submissions is in this article.
Application Tracking
You can ensure that your potential volunteers have the best experience with your application process by updating them on the status of their applications. Use the text box to provide them with an update or let them know you still need something from them in order to progress.
You can also add an estimated date for when the application process may be completed by. This will ensure that the expectations of the volunteers are well-managed!
Note; this is different from the application ‘process’ which you have customised and is internal only.
Watch Video Tutorial
Now go forth and recruit!
As always please do let us know how you find this feature, we really benefit from hearing your feedback, success stories and improvement suggestions.