Our application system might seem difficult at first, but once you understand it, it will be easy for you to handle it. To simplify your volunteer recruitment on Volunteer World we would like to give you a step by step guide on how to make an offer. :)
1. Please login and click on the applications button in the top menu.
2. In your application dashboard, you can see all current applications. To view more information about the new application click on "Details".
3. Review the Volunteer Application
When evaluating a volunteer application, you can check all key details to determine if the applicant is a good fit for your program.
📌 Volunteer Information
On the left side of the application page, you’ll find essential details about the volunteer(s). Please note that contact information remains hidden until the stay is booked—it will become visible automatically once the deposit is paid.
📌 Application Overview
At the top, you can review all application details, including:
The selected program and dates
Stay duration and number of volunteers
Just below, you'll find the application status and a breakdown of the fee for full transparency.
📌 Messaging with the Volunteer
On the right side of the page, you can chat directly with the volunteer(s) to answer their questions and clarify any details before making a decision. This is also a great opportunity to ask any questions you may have about their expectations and experience.
4. In order to accept an applicant simply click on the “Make Offer” button.
5. Adapt and verify your offer
Please add details on how you want to receive your final payment (only applicable if Paypal is not yet your selected payment option).
Please keep in mind that you need to follow our basic communication guidelines.
In the section below, you can offer alternative dates based on your availability or if the volunteer requests a change
At the bottom of the section Volunteer Information, you also have the option to remove volunteers — for example, if they don’t meet your requirements, if the group size is too large, or if someone decides not to join. Simply uncheck the box next to “Fellow traveler” (e.g., 1).
Under "Breakdown of Fees," you can adjust the price if necessary to reflect any changes.
Important: When adjusting the price, you'll need to click on the blue checkmark before sending the updated offer. Otherwise, the price adjustment will not be applied.
On the right side, you'll find a pre-written message announcing your offer. You can use it as is or modify it to personalize your communication.
