Australian employers must make sure their employees and contractors have the legal right to work in Australia.

During recruitment, employers should verify whether a potential employee or contractor is:

For visa holders, employers should also check that the person’s visa allows them to perform the required work:

If a person is found to be working without a visa, or in breach of their visa conditions, the employer may face fines or other penalties.

The visa check information supplied is generated from the Australian Government, Department of Home Affairs Visa Entitlement Verification Online (VEVO) system.

Workinitiatives offers two types of work rights checking:

A single visa check allows you to check the work rights of one applicant who has applied for a job through Workinitiatives. The applicant receives a secure email request from Workinitiatives asking them to provide the required passport information. Once the applicant provides the required information, the check is completed and a detailed report is sent to the employer admin’s inbox.

For every job posted on Workinitiatives, you receive 3 visa check credits to check work rights for applicants. After those included credits are used, additional checks cost $4.50 each including GST. Visa check credits may be included when you use:

A detailed report is provided for every successful check.

Bulk visa checks and visa check credits received from job ads are separate products and cannot be used together.

From your employer dashboard:

This will open the All job ads page. Find the role you are reviewing applicants for and and select the applicants that has applied. This will refresh and show you your list of applicants.

On the All applicants page, find the applicant you want to check. You can view applicant details such as:

In the Work rights column, select Check Work Rights for the applicant. A Job seeker’s work rights check information window may appear. This window explains why work rights checks are used and how the check works.

Your next screen will show your available visa check credit balance or will ask for payment should you have run out of visa check credits and proceed with the check.

The applicant will then receive an email from Workinitiatives requesting they provide their passport information securely to conduct the visa check.

Once the required information is provided by the applicant, the check will be completed and a detailed report is sent to the admin's inbox.

Bulk work rights checks allow employers to verify visa and work rights information for multiple non-Australian citizens. This can be useful if your organisation employs many non-citizens and needs to manage ongoing work rights compliance.

Bulk checks can help automate repeat checks for existing workers.

With bulk work rights checks, you can upload a list of passport checks in CSV format and run ongoing checks during the plan period.

You can set automated checks to run every:

A detailed report can be sent to your inbox for visa expiries and changes in conditions.

This helps your organisation stay informed of changes to employee or contractor work rights.

If you set the visa check period to every 7 days and upload 50 employees to the bulk check system, the checks will run weekly during the plan period.

This means you may receive multiple rounds of work rights checks for those 50 employees during the 30-day plan.

Bulk work rights checks are charged on an ongoing monthly basis and require a valid payment method in Workinitiatives.

You can cancel your plan at any time through the Bulk Work Rights Check landing page.

Bulk work rights checks are separate from the visa check credits you receive from job ads.

To enable bulk work rights checks, contact Workinitiatives support.

Email: support@workinitiatives.com.au

Support can help enable the feature on your employer account.

Check that you are viewing applicants from a job ad.

To access the option, go to Jobs > Job ads, select the applicant count for the relevant job, and then look for Check Work Rights in the applicant list.

If your visa check credit balance is 0, you will need to purchase an additional visa check before continuing.

Additional checks cost $4.50 each including GST.

Visa check credits expire after 60 days.

If credits are no longer available, they may have expired.

The applicant must provide the required passport information before the check can be completed.

Ask the applicant to check their email inbox, spam, and junk folders for the Workinitiatives request.

The report is sent to the employer admin’s inbox after the applicant provides the required information and the check is completed.

If the applicant has completed the request and you still have not received the report, contact Workinitiatives support.

Use the bulk work rights check feature.

Contact Workinitiatives support to enable bulk checks on your account.

No. Bulk visa checks and job ad visa check credits are separate and cannot be used together.

Yes. You can cancel your bulk work rights check plan at any time through the Bulk Work Rights Check landing page.

Yes. Visa check credits can accrue.

Yes. Visa check credits expire after 60 days.

You receive 3 visa check credits for every job posted on Workinitiatives.

Additional single visa checks cost $4.50 each including GST.

The applicant receives an email from Workinitiatives asking them to securely provide the required passport information.

Once the applicant provides the information, the check is completed and a detailed report is sent to the admin’s inbox.

The visa check information is generated from the Australian Government Department of Home Affairs Visa Entitlement Verification Online, also known as VEVO, system.

If you have any further questions or need assistance, please don't hesitate to contact our customer support team via chatbot or email support@workinitiatives.com.au