Amenities are goods and services that your members and prospects can purchase from you, and a booking units amenity includes hours/credits that your members use to make bookings. There are multiple types of amenities, and this article covers adding a booking units amenity.
Kube automatically uses hours or credits when creating the amenity, depending on the selection you made when configuring the System Settings section.
NOTES:
Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all these menus or services may not be available or displayed.
After member booking units are purchased, you or the purchaser must assign them to a specific member through the amenity configuration process. For more information, see Configuring member hours/credits amenities.
Adding a Booking Units Amenity
Select Properties in the top menu.
Locate the property in the grid and click the property's name. The Property Spaces screen appears.
Select Setup in the side menu and select the Amenities tab.
Click the Add button.
Select Booking Units in the Type field.
Select which Booking Units amenity subtype you want to create.
Complete the fields from the General Information, Pricing Information, Online Settings, and the optional Advanced Options sections. For field descriptions, see the end of this article.
Click Save.
Booking Units Amenity Field Descriptions
General Section
Type | Select Booking Units to add a booking units amenity.
CAUTION: This field cannot be edited after saving. |
Subtype | Select from either Company Hours/Credits or Member Hours/Credits.
CAUTION: This field cannot be edited after saving.
NOTE: Member booking units are assigned to a specific member and cannot be shared by multiple members. Company units can be used by any member of the company who is allowed to use company booking units. For more information, see Selecting if a member has access to company booking units. |
Name | Name of the amenity that your customers see. |
Description | Description of the amenity for internal use. |
Charge Code | Charge code that charges for this amenity charge to.
NOTE: If the amenity price includes a setup fee or security deposit, you can select unique charge codes for those charge types in the Advanced Options section. For more information about charge codes, see Default charge codes. |
Icon | Small preset image that shows next to the amenity in Kube. |
Quantity Controlled by Workflow | Select this option if the quantity of the amenity added to a contract should be controlled by the Amenities and Packages Workflow. For more information about this workflow, see Adding an amenities and packages workflow.
NOTE: When this option is enabled, the option to manually add the amenity to a contract is hidden. |
Space Group | Determines which groups of rooms the booking units can be used to make bookings in.
CAUTION: You cannot edit this field after saving the amenity.
NOTE: Space groups include selected room types at specific properties. A member can book any room type at the properties included in the space group using this amenity. For more information, see Adding a space group. |
Number of Hours/Credits | How many booking units are included in the amenity. |
Pricing Section
Show in Contract | Select whether the amenity is available in contracts.
NOTE: If a monthly amenity is part of an active contract, and this option is later switched to 'No', the amenity remains in the contract unless it is removed via a contract amendment and the amendment is activated. |
Show in Open Charges | Select whether this amenity should appear to internal users who do not have permission to create open charges for all amenities. |
Free Amenity | Whether the amenity is free or has a cost.
NOTE: If the amenity is free, Kube hides the rest of the pricing options listed below, as they do not apply to a free amenity.
TIP: If the amenity is free, Kube automatically includes the amenity in bookings at the property when you select the amenity on the Booking Amenities screen. Set the amenity price to $0 to allow customers to manually add the amenity to their booking at no cost and to edit the amenity quantity. For more information, see Selecting amenities to offer at time of booking. |
Occurrence | Whether the amenity is a one-time purchase or recurs monthly as part of a contract.
NOTE: If you select One-Time, Kube hides the Contract and Discounts fields in the Discounts and Amenities section. Furthermore, if you add this amenity to a contract in Kube, Kube uses the Occurrence selected here as the Occurrence in the contract. |
Apply Tax | Whether the amenity is taxed.
NOTE: If you use Domestic Tax, you must add taxes to your property before you can add them to an amenity. For more information, see Adding a domestic tax code to a property. If you use International Tax, this field does not appear. Instead, you can add tax rates in the System Settings section and apply them to GL codes instead of to individual amenities. For more information, see Adding an international tax rate.
TIP: You can add up to five tax codes to a single amenity. Select a tax code from the drop-down menu and click the Add button to add additional tax codes. |
Online Settings Section
Publish to ILS | Select whether you want the amenity to appear on the Yardi Internet Listing Services you are subscribed to.
EXAMPLE: If you are subscribed to CommercialCafe®, select this option if the amenity should appear here when a prospect searches for and views your property. |
ILS Amenity Category | Select the pre-defined amenity category the amenity appears as on Yardi Internet Listing Services (ILS). For example, if you have multiple amenities that fall under the Parking category, Yardi ILS displays Parking as the available amenity when the property listing is viewed.
This field only appears if the Publish to ILS option is selected. |
Show Online | Select whether you want to sell the amenity à la carte in the Member Portal and/or the Prospect Portal.
NOTE: If you do not enable either option, Kube hides the rest of the online fields, as they do not apply. |
Purchase Options | Select whether customers can purchase the amenity online (Buy Now) or whether they must contact your property for more information (Inquire). If you select Inquire, Kube sends an email to the property's email address when a customer inquires about an amenity. For more information, see Inquire function overview.
NOTE: If your country does not support payment processing, Kube uses Bill Later for member charges. For more information, see Payment processing off overview. |
Label | Enter the text you want to appear on the button.
NOTE: You can customize the text for the button. If you want your buttons to be consistent across your different amenities, choose the text you want to use for the Buy Now and Inquire buttons and use the same text for each option every time you create an amenity. |
Show Price | Select whether you want to display the amenity price in the Prospect Portal.
NOTE: Selecting 'No' automatically sets the purchase option to Inquire and vice versa. |
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Advanced Section
Advanced Options | Expands the Advanced Options section, which includes custom charge codes and additional booking options. |
Credit Charge Code | Charge code that credits (or negative charges) for the amenity charge to. |
Setup Fee Charge Code | Charge code that setup fees for the amenity charge to.
NOTE: This field defaults to the charge code selected for setup fees in System Settings section. If the amenity does not have a setup fee, this field does not appear. For more information, see Setting default system GL accounts and charge codes. |
Security Deposit Charge Code | Charge code that security deposit charges for the amenity charge to.
NOTE: This field defaults to the charge code selected for security deposit charges in the System Settings section. You can only enter a security deposit charge code in this field. If the amenity does not have a security deposit, this field does not appear. For more information, see Setting default system GL accounts and charge codes. |
Category | Choose a category for the amenity from the drop down. The amenity appears under this category when making a booking or purchase in the Prospect and Member Portals. Click the yellow plus (+) add button to add a new amenity category. |
Discount Charge Code | Charge code that discounts are applied to the package charge to. This field does not show if the discount charge code service has not been activated. |
Discount Charge Description | Defaults to the description assigned to the selected discount charge code. For more information on discount charge codes, see Setting discount charge codes. |
Tax Offset When Sold Monthly | The monthly amount that is not taxed.
EXAMPLE: If 25.00 is specified in this field, and the total monthly amount of the amenity is 100.00, only 75.00 of that 100.00 will be taxed monthly. |