When you sign up for Zeeg, you set your typical days and hours of availability during the onboarding wizard. And Zeeg automatically creates a "Working Hours" availability schedule for you based on those hours. But it's good to understand that Zeeg has two levels of availability:
The first is your availability schedules — these are reusable sets of weekly hours that you can create on your Calendar & Availability settings, and apply across multiple scheduling pages. That's what we'll cover in this article.
The second is per-page availability — hours you set directly within individual scheduling pages, and which can be applied to that scheduling page only. To learn more about per-page availability, click here.
Note: If you have a calendar connected to Zeeg, your availability schedule works alongside it. Zeeg checks both: your availability schedule, which defines when you want to be bookable; and your connected calendars, ensuring that any existing events are automatically blocked out. You don't need a connected calendar for your availability schedule to work — but if you have one, Zeeg uses it to prevent double bookings.
You can create availability schedules on every pricing plan, including the free Starter plan.
Why creating availability schedules
Availability schedules can be helpful in different scenarios, such as:
If you work multiple jobs with unique schedules, you can create separate availability schedules for each job in Zeeg, and apply them to the corresponding scheduling pages.
If you have specific events or commitments that require limiting your availability, you can create an availability schedule that reflects those limitations.
If you have special events or periods where you want to offer extended availability, you can create an availability schedule that reflects that increased availability and apply it to the relevant scheduling pages.
If you offer a similar set of services but at different locations, it may be beneficial to have different availability schedules for each location.
You can create a new availability schedule or edit existing ones from the Availability schedules page. But how to do it? Let's look at it.
How to create or edit a new availability schedule
Go to My Profile from the top left menu
Choose Calendar & Availability
3. Then, under Availability, click on "+Add". Here, you can:
Set the availability schedule name - this makes it easier for you to pick your schedule and apply it when creating/editing a scheduling page
Weekly hours - you can add new slots on each day of the week with the + and cloning buttons, and edit them by typing in the hours; if you remove all slots on a day, you'll be set as "Unavailable" on that day
Time zone - choose the time zone you're in (the time zone displayed to someone that books a meeting with you will be adjusted to their time zone, as long as the scheduling page is set to "Auto-detect time zone" in the advanced options)
Date override - here you can customize specific dates and times when you'd have different availability for that specific availability schedule
4. Hit "Save" button at the bottom of the page
Remember
1) If you're editing an availability schedule, all your scheduling pages that use that schedule will be updated with the new availability.
2) If you're creating a new availability schedule, your availability won't take effect until you apply your availability schedule to a scheduling page.
FAQ
How to delete an Availability Schedule?
On your Calendar & Availability settings, you can see all availability schedules you've created. Pick the one you want to delete and click on the bin symbol.
Bear in mind that any schedule that is already used for one or more scheduling pages cannot be currently deleted. First, you should update those scheduling pages to use another schedule. Also, you cannot delete the Default availability schedule.
Can two scheduling pages use different availability schedules?
Yes. Each scheduling page has its own availability settings, so you can assign a different schedule to each one. For example, you could have a "Client Calls" page and a "Team meetings" page both using your standard Working Hours schedule; and a "Quick Intro" page using a more limited schedule that only shows Friday afternoons. To change which schedule a scheduling page uses, go to your Dashboard, edit the scheduling page, and update the Availability settings of that page.
Can I assign an availability schedule to another team member?
Yes, if you are a workspace owner or admin. When creating or editing an availability schedule, you can set the "applies to" field to another user in your organization instead of yourself. This is useful when you need to configure availability on behalf of a team member, for example when onboarding new users.