The Properties & Variables feature allows administrators to easily manage all learner data: view, organize, prioritize important fields, and edit values either in one place or directly from a learner’s profile.
There are two main places in the system where you can manage variables:
The Properties & Variables page
An individual learner profile
Working with Variables on the “Properties & Variables” Page 📚
To open the Properties & Variables page, go to the Learner & Team Management section and select the corresponding tab:
On this page, you’ll see a table of variables with the following columns:
Label — the display name that helps identify the variable
Property Name
Type
Default Value (if not set,
--is displayed)Defined — the number and percentage of learners who have this property filled in
If a property name is too long, hover over it to see the full name in a tooltip.
By default, the system includes:
Basic variables — pre-configured and available in your academy
Custom variables — created by administrators
To create a new Property, click Create Property:
Then add a Label, select a Property Type and optionally set a Default Value — it will be automatically applied to all learners. Click Create to save:
📎 Available Variable Types:
String — a short single-line text (e.g., names, job titles, cities).
Paragraph — long multi-line text for detailed input or comments.
Number — numeric values (integer or decimal), e.g., phone numbers.
Markdown String — text with Markdown formatting (bold, italic, links, lists).
Select — a single value from a predefined list of options; helps standardize data and reduce input errors.
HTML — custom HTML code rendered directly in content; useful for advanced formatting or embedded media
You can collect data for variables in several ways:
Import via a CSV file
Collect through a welcome pop-up
Gather via quizzes
Add manually in a learner’s profile
To view all learner data for a specific property, click on the property name or the Open button:
You can edit or add values for a specific learner by clicking the pencil icon or selecting the corresponding row:
After entering a value, click Save to apply changes:
To edit or delete a property click the three dots menu and select the appropriate action:
Managing Properies⚙️
Administrators can organize properies so that the most important ones are always visible by pinning them. To manage them, click Manage Properties:
By default, if no properties are pinned, 5 properties are displayed. You can reorder variables by dragging them up or down in the list:
To pin a property, click the pin icon:
Pinned properties always appear at the top and cannot be reordered below unpinned properties.
Working with Properties in a Learner Profile 📇
In addition to the main page, properties are also available in each learner’s profile, where you can manage them directly.
Up to 5 properties are shown in the profile:
Pinned properties always appear first
If there are fewer than 5 pinned properties, the list is filled with unpinned ones
The order is defined by the administrator
To edit properly values open a learner profile and click Manage Properties:
Enter the required value and click Save:
You can also navigate to the full properties page by clicking Go to Properties page (opens in a new tab):
