When you receive an invoice from one of your suppliers via Peppol, Accountable notifies you by email and push notification. The purchase invoice automatically appears in your expenses list on mobile and web. You can recognise it by the small Peppol icon shown next to the expense.
When you open this expense for the first time on mobile, Accountable asks whether you want to create a new expense. From there, you can either download the PDF directly by clicking the download button in the top right corner, or choose to create the expense first.
Once the expense has been created, there are two ways to download the invoice:
Click the three-dot menu in the top right corner of the expense form; or
Click the document icon in the top right corner of the expense form, then tap the share icon that appears underneath the document.
To download the invoice on web, click on the expense in your expenses list and select the Download button at the bottom of the screen.
No PDF attached to your Peppol invoice?
When sending invoices via Peppol, attaching a PDF file is not mandatory. The structured XML file is legally sufficient.
Some software providers (such as Accountable) automatically include a PDF version alongside the Peppol invoice. This is not the case for all providers, however. If no PDF is attached, it simply means your supplier chose to send only the XML file.
If you need a PDF version, contact your supplier directly.
You can also download the original XML file from the expense screen:
On mobile:
Open the expense and select the attachment to download the XML file.
On web:
Open the expense and click on Attachments to download the XML file.
Need help? Chat with us or email support@accountable.eu, we're happy to help.