If you need to change a session name or need to extend your class registration period, these changes can be made on the Edit Session screen.
To Edit a Session in Akada Online:
From the Main Menu to the left, locate Settings
Select Session Management.
Select Edit Session.
Use the drop-down menu to choose the session to be edited.
Using the appropriate fields, make your revisions for that session.
When finished, click the Save Button.
You will receive a message confirming the update was successful.
Session Begins Date - This date will be used on the student's class history as the first day of class.
Online Registration Dates - These dates determine when online registration becomes available to your customers. Registration will become available on the start date and will close at midnight on the registration end date.
Troubleshooting and correcting these dates can prevent accidental early or continued registrations, ensuring an organized enrollment process.
Enter Class History End Date - This option enables you to add or update the end date for students' class history in the selected session.
Virtual Class Registration - Offering virtual classes? This option controls whether the studio or the parent can enroll in virtual classes.
List Display - This function allows you to remove a session from the session drop-down lists that appear on other screens throughout Akada Online and the Parent Portal. This will enable you to hide the session without needing to delete it. Note: All sessions will always appear in the drop-down on the Edit Session screen.
Activate All Students Enrolled In Session - If you've accidentally deactivated students who are enrolled in classes in a session this function will allow you to Activate anyone who is enrolled in a class in the chosen session.
Enter Class History End Date - Update all Active students enrolled in classes with the last day of classes.
Common Issues and Troubleshooting Steps
Common Issues with Session Registrations
Multiple Active Sessions:
Registration issues can occur if there are duplicate active sessions with overlapping registration dates.
Ensure only one session is active to avoid conflicts.
Incorrect Registration Dates:
Verify and adjust session registration start and end dates to prevent registration mishaps such as early openings.
Steps to Troubleshoot Registration Problems
Review existing sessions for duplicates or unnamed entries, and then rename or delete them accordingly.
Temporarily disable registration by setting a future registration start date in the Edit Session screen.
Set precise registration windows by updating the session’s start and end dates to manage when registrations open or close.
Tips for Effective Session Management
Use clear and consistent session naming conventions to ensure clarity and avoid overlapping registration periods.
Regularly verify that an active session aligns with the intended registration period to minimize conflicts.