Answer
ANVL access is organized across five main platform areas, and what a person can see or do depends on a combination of product access, Group access, account settings, and Special Rights.
The five main areas are:
ANVL Workflows — completing workflows in the field or on the web
ANVL Insights — reviewing work, dashboards, assignments, and reporting
Users tab in ANVL Insights — site-level user management
Mobilize / Editor — workflow creation and management
Admin Portal — organization-level governance and administration
A simple way to think about it:
Roles / product access control where the user can enter
Group access controls which site or data scope they can work in
Special Rights control advanced capabilities
Account settings control certain management and visibility behaviors
Access should be assigned based on where the person actually works in ANVL, not just job title..
Steps
Open the user in ANVL Insights to review day-to-day access.
Go to Users
Search for the user
Select the checkbox next to the user
Select Modify > Modify User
Review the user’s product access.
ANVL Workflows access allows the user to complete workflows
ANVL Insights access allows the user to review submissions, dashboards, assignments, and reporting
Review the user’s Group assignments.
Group access controls which sites the user can access
It also affects what data, workflows, and assignments they can see
Review whether the user has Can Modify User enabled.
This gives access to the Users tab in ANVL Insights
It allows site-level user management within the user’s assigned Groups
It does not grant Admin Portal access
Review whether the user is marked as a Hidden User.
Hidden users retain access
They do not appear in assignments, supervisor lists, and certain operational views
Open the user in the Admin Portal to review advanced access.
In ANVL Insights, select Welcome, [Your Name]
Select Admin Portal
Open User Management
Search for the user
Open the user record
Review the user’s Special Rights in the Admin Portal.
Workflow Management controls access to Mobilize / Editor
Admin Portal access allows organization-level administration
Insights AI / Risk Insights allows advanced insights and trend analysis
Match access to the correct platform area.
ANVL Workflows
Used for completing workflows such as JSAs, LPAs, inspections, and briefings
ANVL Workflows (Mobile app) showing available workflows for users with ANVL Mobile (TECH) access.
ANVL Insights Live Feed
Used for reviewing submissions, dashboards, assignments, and content
ANVL Insights Live Feed used to review submitted workflows and site activity.
Users tab in ANVL Insights
Used for site-level user management
Requires ANVL Insights access plus the Can Modify User Special Right
Users tab in ANVL Manager showing site-level user management actions.
Mobilize / Editor
Used for creating, editing, and publishing workflows
Requires Workflow Management Special Rights
Workflow creation and editing experience in Mobilize and Editor.
Admin Portal
Used for organization-level governance, Group management, bulk actions, and assigning advanced access
Requires Admin Portal Special Right
Confirm the user has only the access they actually need.
Too little access creates blockers
Too much access creates governance and reporting risk
Admin Portal User Management showing organization-level user controls.
Important notes
ANVL Workflows is the product for completing work
ANVL Insights is the product for reviewing and managing work
Can Modify User is an account setting, not full admin access
Workflow Management and Admin Portal access are advanced capabilities and should be granted carefully
Product access alone does not grant organization-level authority