Assigning Users to a Particular Job
When you create a new job or edit an existing job in Apploi, you'll see the option to assign users in the Who Has Access to this Job and Its Applicants section. Here, you can either add or remove users from having access to a specific job. Permissions determine which jobs and candidates are visible to users, and these are managed by a Super Admin.
Head over to the Users page from Settings. To add a user, simply click Add User.
Select whether the user is New or from Another Team, fill out the necessary details and click Add User.
To edit a user, click the pencil icon. To remove a user, click Delete User.
Keep in mind that by default, all Super Admins will automatically have access to newly created jobs!
Troubleshooting Visibility Issues
If you’re unable to view specific jobs, candidates, or facilities in Apploi, the issue is likely related to account permissions or visibility settings. To resolve this, contact a Super Admin to update your permissions. Super Admins can also update user permissions to grant access to additional jobs, facilities, or locations as needed.
Assigning Users to Jobs in Bulk
If you'd like to see what jobs an individual user has access to or update a user’s access to multiple jobs at once, click Job Access. Here you can see the jobs a user has access to. From here, you can give or remove the user access to other jobs by clicking the toggles on and off.
Email Notifications
As you may have noticed in the above examples, you are also able to manage email notifications for other users when assigning them access to a job.
To learn other ways of setting up email notifications take a look at this article!
Optimizing Job Visibility on External Platforms
Common Issues with Job Visibility on Indeed
If certain jobs, such as Licensed Practical Nurse (LPN) roles, are not appearing on Indeed, it may be due to non-compliance with their job posting guidelines. Indeed may hide or flag free (organic) postings that violate these rules.
How to Improve Visibility
Follow these best practices to ensure your job postings remain visible:
Avoid Special Characters: Remove any special characters from job titles.
Use Proper Capitalization: Avoid using ALL CAPS in job titles.
Exclude Incentives from Titles: Do not include phrases like “Sign On Bonus” in the job title. Instead, mention these details in the job description or benefits section.
Use Clear, Role-Based Titles: Opt for straightforward titles such as “Licensed Practical Nurse (LPN)” or “Certified Nursing Assistant (CNA).” By adhering to these guidelines, you can improve the visibility of your job postings on external platforms like Indeed.