💡 Please note:
Depending on how your Calendar/Practice Management software syncs with Google calendar, you will either be given a unique syncing address, typically in ical format or you will have your calendar directly connected to a Google calendar. If your software directly connects to Google calendar (it creates a calendar within your Google account) you can skip the first step and move onto 2. Set the Google calendar sharing settings.
1. Adding an external calendar into Google calendar
1. Adding an external calendar into Google calendar
Sign into your Google Calendar account via: https://workspace.google.com/products/calendar/?hl=en-US
Click the + icon next to "Other calendars" in the left side-menu and select "From URL".
Enter your calendar address provided by your Calendar/Practice Management software in the URL field and click Add Calendar.
2. Set the Google calendar sharing settings
2. Set the Google calendar sharing settings
To ensure Avaana can read the Google calendar's availability and correctly block out your already booked appointments, you will need to share this calendar with our admin@avaana.com.au email address. Please follow instructions below on how to do so.
Open Google Calendar settings via: https://calendar.google.com/calendar/u/0/r/settings
In the left side-menu under “Settings for my calendars” select the calendar you want are syncing with Avaana
Click “+ Add people and groups” button
In the email field, enter admin@avaana.com.au
In the permissions field, select Make changes to events
Click Send
3. Adding the Google calendar into Avaana
3. Adding the Google calendar into Avaana
Now that your calendar is connected and syncing with Google, we will connect this Google calendar with the practitioner it belongs to in Avaana.
Open Google Calendar settings via: https://calendar.google.com/calendar/u/0/r/settings
In the left side-menu under “Settings for my calendars” select the calendar you want to sync
Scroll down to the heading “Integrate calendar”, this will have the Calendar ID and Public URL fields required to sync into Avaana.
Open your Avaana provider dashboard in another tab or window, and go to the “Integrations” page
Click the “+ Add … Calendar” button in the Calendars section
A popup window will appear with the following fields
Calendar ID
URL of Calendar
Practitioner name
Copy and paste the Calendar ID from Google calendar into the Calendar ID field
Copy and paste the Public URL to this calendar from Google calendar into the URL of calendar field
Select the Practitioner from the drop down which will be connected to this calendar.
Click “Add calendar information”
The calendar will now appear in the Calendars section
If multiple practitioners work at your venue, you will need to do these steps for each practitioner.