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Custom Award Notification Templates

Custom award templates let you notify applicants with scholarship-specific details about their award. This includes next steps (i.e., scholarship acceptance instructions, post-award tasks and deadlines, ceremony invitations, etc.).

You can also create multiple award templates, each tailored to specific scholarships, to ensure personalized communication with recipients.

To create a new award template, head to Emails > Templates and click + Add New.

The Emails section of the main navigation with the Templates sub-tab open and the Emails nav item and Add New button highlighted, where custom award notification templates are created.

Choose the Scholarship Announcements category, and fill in the following fields: Template Name, Subject, and Message.

The Create a new template picker shown after clicking + Add New, with the Scholarship Announcements category highlighted—the starting point for a new award notification template.

The new award template form with its Template Name, Subject and Message fields and the formatting toolbar, ready to be filled in and saved.

Note: The subject line supports the same variables as the message field. As a best practice, we recommend including the Scholarship Name variable in the subject line (instead of creating a distinct template for each scholarship). Also, take a look at the other available features in the toolbar.

To save the new template, click Save.

Note: Your new template will appear in the Saved Templates section, ready for use at any time.

You can reuse these templates and assign them to multiple scholarships, streamlining the notification process.

Attaching a New Custom Award Template to Scholarships

You can attach the custom award template to scholarships individually or in bulk.

  • Individually: Navigate to the Scholarships tab from the main navigation menu and select a scholarship you want to update. Select the Notify tab, and from the dropdown menu, select the new award template you created.

    The Notify tab of a single scholarship, with the award notification template dropdown open showing the available templates, next to a table of real awarded and denied applicants.

    Note: By selecting the template, your change is automatically saved.

  • Bulk: Navigate to the Scholarships tab, click Columns, and check the checkbox for Award Template to add it as a column.

    The Scholarships list with the Scholarships nav item and the Columns button highlighted, the entry point for adding the Award Template column.
    The Scholarships list with the column picker open and Award Template highlighted, ready to be checked so it can be added as a column and templates updated in bulk.

  • Next, check the checkboxes next to the scholarships that need their template updated. This opens a bulk-action bar—choose Update Email Notification Template from the Select bulk action dropdown.

    The Scholarships list with several scholarships selected by checkbox, showing the bulk-action bar with a Select bulk action dropdown, Confirm and Cancel.

  • Finally, choose a template from the Select Notification Template dropdown that appears, then click Confirm.

  • The bulk-action bar with Update Email Notification Template chosen, a real template picked from the Select Notification Template menu, and the now-enabled Confirm button.

When you copy a scholarship to a new cycle, its assigned award notification(s) automatically carry over, ensuring consistency and saving time.

Once confirmed, the Award Template column updates immediately for every scholarship selected.

The Scholarships list after confirming the bulk update, with the Award Template column showing 2-Yr Renewable Award for both scholarships that were selected.
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