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How to create a new Drop In

Ronny Christensen avatar
Written by Ronny Christensen
Updated this week

To create and configure a new Drop-In type in the system, follow these steps:

Navigate to "New Drop In"

  1. Go to Dashboard.

  2. Click on Memberships in the menu.

  3. Click on Drop In Type in the menu.

  4. Select New Drop In to start setup.

Fill in the details for Drop In

Name, descriptions, images:

  • Name: Enter the name of the Drop In type.

  • Short description: Add a short text describing the Drop-In type.

  • Cover Image: Upload an image by dragging it in or selecting it from your computer.

Description:

  • Fill in a more detailed description of the Drop-In type, if necessary.

Contract:

  • Attach or link to a relevant contract.

Define properties

Additional features and attributes:

  • Product code: Enter a unique product code.

  • Product SKU: Specify a SKU (storage unit) for the Drop-In type.

  • Number of clips: Set the number to 1 as it is a Drop-In type.

  • Validity in days: Specify how many days the Drop-In type should be valid.

  • Account number for accounting: Enter the appropriate account number for accounting.

  • Check whether the Drop In type should be:

    • Publicly available

    • Have access to door system

    • Limit training times

    • Allow training in all centers

Configure training settings

Class properties and access:

  • Maximum number of active class registrations: Specify the maximum number of active bookings.

  • Number of days in the future where classes can be booked: Specify how far ahead you can book.

  • Maximum number of class registrations per month: Define a limit for class registrations per month.

  • Gives access to the following classes: Choose which classes Drop In gives access to.

Add communication

Emails related to membership lifetime:

  • Set up a welcome email to inform members.

Set price

Price-related input:

  • Price: Enter the price (DKK).

  • Setup fee: Set any setup fees.

  • Price including VAT: Calculate the VAT (%) and enter the total price.

Select available centers and sales periods

  • Available in the following gyms: Select the gyms where you want Drop In to be used.

  • Can be purchased from: Enter the start date of sales.

  • Available for purchase until: Enter the end date of sale.

Save & Publish

Click Save to complete the creation of the new Drop In. It will now be visible in the system depending on the selected public availability settings.

If you have any problems navigating or managing Drop in, please feel free to contact us for assistance.

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