Calendar Syncing with Outlook
Breathe allows you to sync calendar data, such as one-to-ones or leave schedules, with your Outlook calendar, enabling seamless schedule management across platforms. Below are step-by-step instructions for setting up this synchronisation and resolving potential issues. The following types of events can be synced to Outlook:
Holidays
Other leave types
One-to-one meetings.
This feature is available on all Breathe plans, ensuring accessibility for all users. However, there are limitations to the sync feature. For example, training events and statutory/bank holidays do not sync to Outlook.
Step 1
Under the calendar section of Outlook, click 'Add calendar'
Before proceeding, ensure you have generated your ICS link in Breathe.
Step 2
Click Subscribe to web > paste the ICS link into the input box > click import
Office 365
Step 1
Log in to Breathe and navigate to your holiday calendar. Generate your ICS link if it hasn't been created yet.
Step 2
Paste the ICS link into the subscription field, name the calendar, and click "Import" to complete the setup.
Add the .ics link, calendar name then click "Import". This will then show under "Other calendars"
Please note that the calendar will update every 48hrs. If for any reason you should run into issues it's advised to remove the calendar and re-add. For troubleshooting, consider the following steps:
Ensure the event data is present in the Breathe-generated calendar feed (ICS/URL). If the data is missing, the issue may lie with Breathe.
If the data is present but not displaying in Outlook, re-add the Breathe calendar feed to your Outlook application.
If the issue persists, consult your IT team or external calendar support to diagnose the problem.
You also have the option to re-generate the link in Breathe should you need to. Additionally, statutory/bank holidays are not treated as individual leave bookings and do not sync to Outlook. Only actual leave bookings created for users will appear in the synced calendar.
How do my people generate their own .ics link?
If you're letting your people manage their own calendars they can simply generate the .ics links themselves.
Here is how you do it
Calendar > Click on the calendar icon > click 'generate'
Employees can then sync their calendars by heading to the calendar and clicking on the icon shown below:
