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Recording & paying a guide (from invoice summary in booking)

Pay guides from the Invoice Summary at the bottom of a booking—send online payouts or log manual ones for records.

You can log and send guide payments directly from the Invoice Summary in a booking. This method lets you handle payouts while working in that specific trip.

Steps:

  1. Open the Booking.

  2. Scroll to the bottom to find the Invoice Summary section.

  3. Select Pay guides.

  4. Enter the payout amount for each guide.

  5. Send payments.

    • If the guide is set to be paid through Brindlechute, this will schedule and send the payment.

    • If the guide is not toggled to be paid through Brindlechute, this will log the manual payment for record keeping. Manual entries are for your internal records only — no money moves through Brindlechute, and guides won't see these entries in their app.

Need to pay a different amount than the one shown? Adjustments are made from the Guide Payments tab — see Changing a Guide Payment Amount.

Payout amount showing blank or $0.00? That means the guide doesn't have a payout rate set for the experience on this trip. You can type the amount manually and send the payment as normal — then set the rate in the guide's Manage Payout so it auto-fills on future trips. See How to set up guide payout logic.

Waiting on a guide report before you can pay? If payouts regularly can't be calculated until reports come in, your organization is set to calculate base pay from the submitted guide report. Switching to the booking's client count means payouts are ready as soon as guides are assigned, with no report needed. See Choose How Guide Base Pay Is Calculated.

Logged a payment by mistake? You can cancel it yourself from the Guide Payments tab — this works for manual payments and for automatic payments that haven't been processed by Stripe yet. See Canceling a Guide Payment.

Payment Breakdown

When guide payments are processed through the Invoice Summary, Brindlechute displays:

  • Subtotal of Guide Payments – total of all individual guide payouts

  • Total Guide Payments – combined automatic and manual payouts

  • Outfitter Margin – what you earn after all guide payments are deducted

This view provides a clear trip-by-trip breakdown of guide earnings and your profit margin—ideal for outfitters who prefer to manage guide payments directly within each booking.

This workflow is useful if you prefer to pay guides one trip at a time as you manage bookings.

If you are paying a guide for a canceled trip, please use guides tab: Full Article Here

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