1st Step: Manage the availability of your services.
In My Studio> Appointments > Click on an appointment.
Choose the following availability by clicking on the pencil: the availabilities are automatically managed
You must now determine the availability of teacher and room resources for all activities. If the availability of a room and a teacher are the same, please jump to step 4. Note that availability settings apply to the entire location rather than individual appointment types, so changes will affect all appointment types at that location.
2nd Step: Manage your teachers' availability.
In My Studio> Teachers > Click on the desired teacher > Click on the "Calendar" tab.
Add an availability by selecting a time slot (with a click-and-drag action). Click on "Add an availability for today" or "Add a recurring availability".
3rd Step: Manage the availabilities of your establishments.
In My Studio > Establishment > Click on the desired establishment > Click on "Calendar".
Add an availability by selecting a time slot (with a click-and-drag action). Click on "Add an availability for today" or "Add a recurring availability".
Attention: You must state the number of places available in the establishment in My Studio> Establishment.
4th Step : Determine several availabilities at the same time.
To facilitate the creation of your availabilities, Bsport will propose you to define several availabilities in one click.
Go to "Schedule" > Move across to the desired date > click and draw between the starting and ending time > Click on "Add availability" or "Add recurrent availability".
The system displays all the establishments and teachers.
Tick the boxes of the establishment and teachers that are available in this slot.
WARNING: If a teacher is available in one establishment only and not another one to be booked, please use the advanced settings at the bottom of the form before saving:
Click on "Save".
Advanced Configuration Options
Limiting Online Booking to Specific Teachers
If you want to make online appointment booking available only for certain teachers without creating a separate appointment type for each teacher, follow these steps:
When creating the appointment slot, use the “Bookable only on certain slots” option.
Specify the time slots and teachers that should be available for booking.
Ensure that both the teachers' and the establishment's availabilities are correctly configured. If either is unavailable, the slot will not be offered for booking. This approach allows members to book only the specified slots online, ensuring that the availability of both the teachers and the establishment is respected.
Hiding Services from Clients
To make a service under “by appointment only” not visible to clients in the app or on the web:
Go to the appointment configuration settings.
Enable the “Hidden on Member Area” option. This will hide the availability of the service, ensuring that clients cannot see or book it through the app or website.
