Event Groups allow you to organize users into smaller groups for orientation and other programs. Each event group can contain multiple groups, and you can assign leaders to manage each group. Event groups are typically associated with registration events and help facilitate small group activities.
To add student leaders to the portal so you can assign them as Group Leaders using Event Groups, start with a New Student Import.
1. Visit our Users Page
1a: To see User Imports, go to https://[yourportalname].campusesp.com/admin/user_imports. You can also navigate here in the Admin area of your portal by clicking on Users > User Imports.
2a: If you have previously imported users into your portal, you will see a button in the top right corner of your screen that says “New User Import.” If you have never imported users before, you will see a button in the middle of the page that says “Start a new Import.” Click on your respective option.
Use the dropdown arrow next to New User Import to create a New Student Import.
During the import process, you can set up community-matching rules to automatically add users to a specific community. You can skip this step unless you’re creating a dedicated community for Orientation Leaders.
2. Visit our Content Page
You can visit the Content here: https://[yourportalname].campusesp.com/admin/emails. You can also navigate to this page by clicking on the Content tab on the left-hand side of the Admin area.
3. Click on Event Groups and Create Event Group
3a. Add an Event Group Name (ex. Fall 2026 Orientation)
3b. Add a Description (optional)
3c. Use the dropdown menu to select the Registration Event (ex. New Student Orientation - Summer/Fall 2026).
3d. Click Update Event Group.
3e. On the right side, select an Accent Color to add a highlight color to organize your Event Groups.
4. Click on your Event Group to add Groups
Groups allow you to organize users within an event group. Each group can have a capacity limit and be assigned leaders. Groups help you manage small group activities and track participation.
4a. Click Add Group and fill in the Group Name (ex. Group A - STEM Majors). This name will be visible to staff.
4b. Fill in Group Leader. Search for and select orientation leaders for this group. Start typing a name or email to search. You can select multiple leaders.
4c. Select Maximum Capacity. This is the maximum number of users that can be assigned to this group.
4d. Select Audience criteria to target specific users. You have the option to view all filtering options (ex. Session, Admission Category, College, Major) or use simple filters. Leave fields blank to include all users for that category. Then click Create Group.
5. Repeat this process to add all of your Event Groups.
6. Add incoming students to assign to Event Groups
Students will be automatically assigned to groups as they register for the orientation registration event designated at the beginning of the process.
7. Reassign Selected Users
Easily reassign selected users by clicking the double arrows to the right of their name. A pop-up box will appear for you to choose the Group you want to move them to by clicking the Move Here button.
8. Remove Selected Users
To remove a user from a Group, click on the person icon with a slash through it to the right of their name. A popup box will appear that lets you know you are about to remove 1 user from this group. Removing users will unassign them from this group. You will see these as new unassigned users that you can manually reassign or instruct the system to assign them to an appropriate group. This will not change their current event registration status.
If you have questions at any point while creating checklists, feel free to reach out to support@campusesp.com.