If you have elevated permissions in Carebility, you’ll see the option to run Activity Reports. This report gives you a clear overview of learner progress and can help you track required education across your facility.
🛠Understanding Activity Reports
🛠Understanding Activity Reports
There are two main types of reports available in Carebility:
Provider (Facility) Reports – best for a high-level overview of the facility.
Reports → Activity → Export
User Activity Reports – best for detailed information on individual learners within the facility.
Reports → Activity → Select a Provider → Export
Step 1: Set Your Filters
Step 1: Set Your Filters
Before running any report, you’ll need to apply filters:
Date Range Picker
Choose how you want to search:
Due Date – shows courses based on the due date of that course (choose this option if you want to see past due, upcoming, or completed classes within that time frame selected)
Completed Date – shows courses based on the date when they were finished
Then select your date range based on that choice.
All Activities
Use this to filter by:
A specific course
Multiple courses
A course block (group of courses)
More Filters (Optional)
Additional filtering options include:
Custom Tags (if enabled)
These are set by your organization and may include things like department, job role, or location.
Not all organizations use this feature—check with your administrator if you're unsure.User Status
Active
Pending
Inactive
(Defaults to Active + Pending)
Choosing the Right Report
Choosing the Right Report
Provider Reports (Facility-Level)
Best for: Quick overview of overall performance
After setting filters, select:
Export → Summary
High-level snapshot of the facility
Shows overall completion, compliance, and progress
Export → All Users
Summary of all users within the facility
Helpful for reviewing participation across your team at a glance
User Activity Reports (Individual-Level)
Use User Detailed when you need to dig into specific course activity
Best for: Reviewing specific learner progress
After selecting a provider and setting filters:
Export → Summary
One row per user
Shows overall progress, completion, and compliance
Export → Detailed
Breaks down each course per user
Includes course-level progress and completion details
Quick Tips
Use Provider Summary when you need a fast snapshot of facility performance
Use All Users when you want a broad view of everyone at once
Use User Summary to compare individuals