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Manually Adding Time Cards: The Complete Guide
Manually Adding Time Cards: The Complete Guide

Missing a punch? Work hours, PTO, and travel time: here's everything you need to know about manually adding time cards.

Beth Chambers avatar
Written by Beth Chambers
Updated over 3 weeks ago

Need to record time when someone can't clock in? You can add time cards for work hours, PTO, or travel with a few clicks.

Quick Access From Any Screen to Manually Add a Time Card

Look for the '+' icon in the blue header - it's available everywhere. Select Add > Time Card to begin.

Adding a Time Card

Select the employee and date from the dropdowns, then Next

Select the entry type: Time Worked, PTO, or Travel, then Next.

  1. Time Worked:

    • Select Job, Team/Shift, and Pay Type

    • Enter either Duration or Clock In/Out times

    • Add scheduled time to track against actual hours (optional)

    • Deduct meal/break time if needed

    • Save

  2. PTO:

    • Enter hours

    • Select PTO Pay Type. Choose from system-generated pay codes: Bereavement, Holiday, Jury Duty, Personal Time Off, Sick, Vacation)

    • PTO hours are automatically separated from regular work hours

    • Save

  3. Travel:

    • Select the job

    • Enter the time (miles are optional)

    • Save

Identifying Manual Time Cards

Manual entries are easy to spot:

  • Look for the 'person with pencil' icon on the time card

  • A green dot appears on the daily cell

These indicators help you quickly distinguish between system-recorded and manually-entered time.


Manual time cards give you the flexibility to handle any situation - from missing punches to travel time. And with clear visual indicators, you'll always know which entries were added by hand.

Find more answers to common questions in our Help Center. 😊

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