Keeping a reliable and active list of casual staff is key to making sure your school is always covered. With the Find New feature on ClassCover, you can easily browse and invite a range of casual staff – including teachers, SSO/SLSOs, admin staff, and teacher assistants/aides – to join your school’s list.
You’ll be able to search for local, available staff, view their profiles, and send invitations and send messages directly from this page.
A few things to keep in mind:
Verification Status:
If your school isn’t part of a school group with verification integrations (such as the NSW Department of Education or partnered Catholic Education Offices), you won’t see verification ticks on profiles. It’s up to your school to complete the necessary checks with your governing body before booking.
Can’t find someone you’re looking for?
Not all casual staff choose to be listed in the Find New directory. If a casual isn’t appearing in your search, they may have chosen to keep their profile hidden. You can reach out to them directly and ask them to review their settings to ensure their profile is visible to other schools (can be done via their settings)
This page is only viewable to admins at your school.
Those with limited access are not permitted to add new or remove casuals from your school’s list.
In this guide, we’ll show you how to find, review, and invite casual staff to join your list quickly and easily.
Steps to Find and Add New Casuals to Your List (Desktop Version)
Go to the ‘Discover - Find New’ Page
Navigate to the ‘Discover - Find New’ page on ClassCover. You can do this on both the desktop and mobile app versions of ClassCover.
Enter Your Search Criteria
Options include:
Name
Availability
State
Distance from School
Subjects
School Level
Role Type
Once you’ve set your search criteria, casuals that match your filters will appear, and the search results will refresh automatically.
Review Profiles
Scroll through the list of casuals and click on their names to view detailed profile information. This includes:
Contact Details
Accreditation Number
Availability
Subjects & School Levels
Qualifications & Supporting Documentation
Experience
References
Invite a Casual to Your List
Once you’ve found a casual you want to invite, click on ‘Send Invite’. The casual will receive an invitation via email, which they can accept or decline.
Acceptance and Availability of Casuals
After accepting your invitation, the casual will be added to your list and will appear in the booking request form according to their availability status. If you’re wanting to know when they’re available, here’s our availability indicators to help guide you:
Green: Available.
Red: Unavailable.
Grey: Hasn’t indicated availability.
Steps to Find and Invite New Casuals to Your List (Mobile App)
Tap on ‘Teachers’
Open the ClassCover app and tap on the ‘Teachers’ tab.
Tap on ‘Find New’
From the ‘Teachers’ page, tap on ‘Find New’ to access the search feature.
Enter Your Search Criteria
Use the available filters to search for casuals based on name, availability, role type, school level, subjects and distance from your school.
Review Profiles
Scroll through the list of casuals, tap on a casual’s name to view their profile, including experience, qualifications, and availability.
Invite a Casual to Your List
Once you’ve found a casual to invite, tap ‘Send Invite’ to send an invitation for them to join your school’s list.
An invitation is then sent to the casual for them to accept or decline.
Managing Pending Invites
Once you’ve sent invitations to casual staff via Find New, you can easily manage your pending invites in ClassCover. To access this:
Go to Manage > Invites on the desktop version.
From here, you can:
Resend invitations (up to three times, with a 7-day gap between each resend).
Cancel invites if they’re no longer needed.
Send messages to individuals or groups you've invited.
Filter your list to find specific casuals and perform actions in bulk.
You’ll also be able to view a full history of all invites, including who has accepted, declined, or still has a pending invite – along with timestamps for each action.
Sending Messages to Casuals in Find New
Need to reach out before or after sending an invite? The Find New feature also allows you to send messages to casual staff directly:
Send an individual message to a selected casual before inviting them to join your list.
Filter and send bulk messages to a group based on specific criteria, giving you the ability to communicate important information to multiple casuals at once.
This messaging feature is a helpful way to introduce your school, provide additional details, or check availability before sending an invitation.
How to Use the Availability Filter on Desktop:
Set the Availability Filter:
In the filter section at the top of the Find New page, select a date using the Available On filter.
Check the State and Distance:
Ensure the state is accurately set to your school’s location (you can check your school’s address is correct via your School Profile). Adjust the Distance filter, if necessary.
View the Filtered Results:
Once you adjust any filter, the page will automatically refresh with casuals matching your criteria.
Casuals marked as Available will have a green status indicator for the next two weeks from the date you selected.
How to Use the Availability Filter on Mobile:
Tap on Availability On
Go to Teachers > Find New, then choose the desired date by tapping Availability On and selecting the date you want.
Adjust Other Filters (if needed)
Adjust any additional filters, such as location or role type, to narrow down your search.
Tap Find New
Once you’ve set your filters, tap Find New to view casuals matching your criteria.
Important Notes:
Ensure Casuals Are Approved to Teach:
Before employing any casual, it is your responsibility to ensure that they are approved to teach. Check that all their accreditation and certification are correct and up to date.
NSW Department of Education & Brisbane Catholic Education Schools:
If your school is a part of NSW Department of Education or Brisbane Catholic Education, you will notice a verification symbol next to the names of casuals in your list and in the ‘Find New’ search results. This symbol indicates whether the casual is verified with the NSW Department of Education or Brisbane Catholic Education.
Need Help?
If you have any questions or need further assistance, feel free to contact our support team via the Chat feature or email us at support@classcover.com.au – we're always here to help!