Need to quickly communicate with the casuals on your list? The Broadcasted Messages feature in ClassCover makes it easy to send announcements, updates, or reminders to all your casual staff at once, target specific groups based on your school’s needs or message just one on your list.
Messages are delivered straight to each casual’s inbox via email, clearly showing your school’s name and the sender’s details.
This feature is available on your school’s My List page.
Key Features:
Targeted Messaging: Filter your recipient list by name, star rating, active/inactive status, tags, or teaching levels to send the message to everyone, a select group, or an individual via My List then bulk select > send message.
Character Limit: Messages have a 280-character limit, keeping them short and to the point—perfect for quick announcements.
Include Links: Need to provide more information? You can include a link in the message. This could be to a Google Drive file, Microsoft Form, school website update, or any external resource.
Message Templates Available: Struggling to keep messages concise? We’ve created handy templates to help you craft clear, effective messages. Check out our message templates.
Best Use Cases for Broadcast Messaging
Here are a few examples of how schools can use this feature effectively:
Check Availability: Message casuals at the beginning of the term to check their availability for upcoming shifts.
Broadcast Announcements: Send school-wide updates or urgent messages (e.g., policy changes, event reminders).
Availability Reminders: Ask casuals to update their availability to ensure bookings are accurate.
General Reminders: Send reminders for tasks such as completing training, upcoming school events, etc.
How to Send Bulk Email Messages to Your List of Casuals
Navigate to 'My List' Page.
In the ClassCover desktop version, go to your ‘My List' page, where you’ll see the list of casuals connected to your school.
Filter Casuals (Optional)
You can filter the casuals by:
Name
Role Type
Teaching Level
Subjects / Tags
Active / Inactive status
Distance to School
Use these filters to create a segmented group of casuals that you want to message.
Select Casuals
After filtering (if necessary), select the casuals you want to send a message to. You can choose to select all casuals or just the ones you’ve filtered.
Click 'Message'
Once you've selected your group, click on the ‘Message’ button.
Type Your Message
Enter your message in the provided text box. You have 280 characters to write your message, and you can also include a supporting link if necessary (e.g., to direct casuals to a page for more information or to update their availability).
Click Send
Once your message is ready, click ‘Send’ to send it to all selected casuals. If you want to send the message to all casuals on your list, simply tick the ‘Select All’ box before clicking ‘Send’.
Message Formatting and Limitations
Character Limit: You have a maximum of 280 characters for your message.
Supporting Link: You can include a link to provide additional information or reference, but the link is optional.
Sender Information: The email will display the sender’s school name and sender’s name.
Need Help?
If you have any questions or need further assistance, feel free to contact our support team via the Chat feature or email us at support@classcover.com.au – we're always here to help!