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When Inventory is Deducted
Inventory deduction timing varies by channel and order type:
POS and eCommerce: Inventory is deducted immediately after successful payment.
Wine Club: Inventory is deducted only when the card is processed and payment succeeds.
This distinction is important for planning allocations for subscription orders and special events.
POS and eCommerce Orders
Inventory is reduced when you:
Click Charge Card in the POS.
Select Pay in Cash.
Complete an online order through the checkout.
Deduction happens at payment, not at the time of cart creation.
Wine Club Orders
Wine Club allocations behave differently:
When a package is built, inventory is reserved conceptually, but not deducted until payment.
Deduction occurs after the credit card is charged successfully during club processing.
Why? This ensures accurate reporting for failed or delayed charges.
If you want to prevent stockouts for Wine Club, you must allocate inventory beforehand.
Pre-Allocation Tips
✅ Create a Wine Club Inventory Location:
Transfer inventory to this location before billing cycles to lock stock.
✅ Plan Seasonal Demand:
Example: If you expect summer rosé orders, allocate enough stock for Wine Club to avoid shortages.
✅ Prevent Overselling:
If Wine Club is allocated 1,000 bottles and eCommerce is set to 0 for rosé, the online store will display Sold Out, ensuring Wine Club stock is safe.