INTRODUCTION
Feature Summary: System users can create custom fields to display important event details that are not shown by default in CourtReserve.
Use Cases: For example, clubs can use a custom field to display the event manager’s name, a sponsor, or other key details that help participants stay informed.
There are two custom field options related to events:
1. An event custom field stores information about the overall event program and displays it to system users and/or members.
2. An event registration custom field collects information from players during event registration.
Depending on how the system user configures visibility settings, both types of fields can be shown or hidden on the admin side and the member portal.
Learn more about event registration custom fields here. This article explains Event Custom Fields.
SETUP REQUIREMENTS
The first step is to open the Custom Fields page.
Log in to the admin dashboard.
Click SETTINGS on the side menu.
Scroll down to the EVENT SETTINGS heading.
Click Custom Fields. A new page displays.
On the next page, click the green Create New button.
Create an Event Custom Field
Click the Category field and select Event.
Fill in the fields (see below).
Click Save changes.
Fill in the Fields
Field Type - Click the field and select an option. Choose TextBox (a fixed field suitable for a short passage like a phone number or name), TextArea (an adjustable box that can be used for longer passages), or DropDown (create a list).
Drop down
If the system user selects DropDown, CourtReserve displays new fields at the bottom of the form. Fill in the fields to create menu options. Click the green button to add more options. Click the X icon to remove an option from the menu.
Label - CourtReserve uses this name for the custom field.
Is Required - If this box is checked, members must make a selection or enter information into the field. If not checked, this custom field is optional.
Show on Member Portal - If this box is checked, the custom field displays on the member portal. If not checked, CourtReserve hides this custom field.
Show on Admin Side - If this box is checked, admins, sub-admins, and instructors can see the custom field. If not checked, CourtReserve hides this custom field.
Display on Schedulers - If this box is checked, users can see the custom field on schedulers. If not checked, CourtReserve hides this field on schedulers.
Eligible Event Categories - Click the field and select one or more categories that will display this custom field. The default setting is ALL. (This field only displays when the system user selects the category Event.)
Is Enabled - Check the box to make this an active custom field. If not checked, the custom field record stays on the platform, but CourtReserve does not display the field on any schedulers or the member portal.
ADMIN PERSPECTIVE
In this example, the field Event Manager Name will appear when a system user creates or edits a Tennis Clinic Event.
To create a new event, go to EVENTS > CREATE EVENT.
If the event falls under an eligible event category (as defined by the custom field’s Eligible Event Categories), the custom event field will appear near the bottom of the event details page.
To view the custom field(s) on a page for an existing event:
Click EVENTS > LIST on the side menu.
Locate an event and click the Update icon.
Scroll down to the event custom field(s).
Fill in the field(s).
Click Save Changes.
On the Events page, locate an event and click the plus (+) icon to expand the folder. CourtReserve displays the custom event fields.
USER PERSPECTIVE
Players can see the custom fields on the member portal (Events > List) if the system user enabled the Show on Member Portal option. The screenshot below shows the custom event fields in the side panel.
VIDEO TRAINING
Click here to watch the section of the Events: Overview video that covers the information in this article.