Background: Setting up Google Calendar and Zoom to accommodate team members
Team Member Email Notifications
Each team member will be notified (confirmation and reminder emails) for an appointment booked with them. This is set on the Availability Tab > Edit Availability > Email Field
Team Member Google Calendar for schedules and managing bookings
Bookings can be written to a team member’s Google calendar.
Have each team member create their own Google calendars and share them with your email address (https://support.google.com/calendar/answer/37082?hl=en). When sharing the calendar, ensure you choose the 'Make changes and manage sharing' option.
Link those individual team member calendars to the respective calendars available. It will appear in the availability dropdown
Once a team member adds their calendar here, any personal appointments will remove them from the available timeslots for a customer. See more here.
Want your team members to have their login to access their bookings and manage their schedule? See here for more: 🤝Let staff manage bookings outside of the app (Team Portal / Staff Schedule)
How does the team member get notified?
For a team member/availability to be notified of an upcoming booking, they will be sent an email based on the team member email on the availability. The email for each availability will be cc’ed in the confirmation email and responses from customers will be directly sent to the team member.
The store owner is always cc’ed. Their email is on the settings tab, below the email content.
Add Team Member's Photo/Image To Their Profile
Use Imgur (no account required)
Go to https://imgur.com/upload.
Drag and drop your image file (the one saved on your computer).
Once it uploads, right-click the image and select Copy Image Address
Then, you can paste it in the Image URL field when editing the availability.
Click on "Save".