We know that you need the nitty gritty detail when it comes to effectively managing your business finances. Understanding and using GL codes correctly can greatly simplify financial reporting and budgeting processes so read on to find out how Emerge does that for you.
Setting Up GL codes (Web Only)
GL codes, at the moment, can only be set up on our web app by Owners and Admins. By default, GL codes are disabled for all businesses, so you’ll need to enable them first. To get started, log in to the web app and head to, at the top of your screen, Settings > General Ledger settings. From there, you can toggle on GL codes.
How to use GL codes in Emerge
Here's a quick rundown on the available actions you can take for GL codes:
Create a new GL code: Tailor your codes to fit your business needs.
Edit an existing GL code: Update the name, category, or colour, however, the code itself is fixed.
Remove an existing GL code: If a code isn’t tied to any transactions, it’s deleted. If it is, the code is archived instead.
Enable/Disable GL codes: Toggle this setting to control whether your team can use GL codes in transactions.
Switch between current and archived codes: Manage your active and archived codes with ease.
In a bit more detail (remember these actions can only be completed on web):
Create a new GL code:
To add a new GL code in Emerge, click Add GL code at the bottom-left of the web page and fill in the details. The fields are free form alphanumeric to support your business' naming convention. Just click Save once you're done!
❗For now, we only support manual, singular creation of GL codes while we refine the feature.
Edit an existing GL code:
Business updated a category name? Not to worry, tap the the three dots on the right-hand side of the GL code and make your necessary changes. You won't be able to change the code itself to maintain reporting integrity. These changes will flow through to the app and any transactions coded with the update GL code.
Remove an existing GL code:
GL code removed from reporting circulation? Or perhaps there's a duplicate GL code to remove. If the GL code has not been used to code any transactions, then you will be able to Delete the GL code outright by clicking the three dots. If, however, the GL code is in use on any transactions on your business profile, we'll only give you the option to Archive the GL code instead, making sure you have historical reporting access.
Switch between current and archived codes:
Want to reactivate a long lost GL code? No problem! Toggle Archive on the right-hand side of the page and surface a list of archived GL codes. You might find an old favourite 😉
FAQs
Who can can assign GL codes to transactions?
Team members on mobile can only code the transactions they own. Owners and Admins can code all transactions on web and mobile.
How are GL codes exported?
For non-Xero users, you can export GL codes via CSV.
If you have a Xero integration, the GL code should be included in the Description of the transaction statement details (where TEST001 is the GL code and Xero Test is the note made on the transaction in Emerge):
