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Create a Schedule

Schedules in EventLab help you plan jobs, shifts, and timelines across your event. You can choose from different schedule types, customise the information captured, and control who has access.

Create a Schedule

To create a schedule:

  1. Head to Schedules in the left-hand panel

  2. Click Add Schedule on the right-hand side

Choose a Schedule Type

First, choose a schedule type. You can create:

  • Blank schedule

  • Production

  • Green Room

  • Transport

  • Security

  • Set Times

Each schedule type includes fields tailored to that use case.

For example, a Green Room schedule includes:

  • Green room in and out times

  • Green room number

  • Artist details

  • Artist set times

Once you've selected your schedule type, you'll move into the setup.


Step 1: Details

In the Details section, you can configure the core schedule settings:

  • Schedule name (e.g. Bump In)

  • Optional Group to keep schedules organised

  • Status

  • Start and end date

  • Start and end time for each day

For example, if your team starts at 7:00am and finishes at 9:00pm, you can set that here.

Advanced Settings

Under Advanced Settings, you can customise:

Scheduler Tag
Rename what each item is called, such as:

  • Job

  • Shift

  • Slot

  • Task

Hide From Mobile
You can choose whether to hide this schedule from the mobile app to avoid cluttering mobile schedules.


Step 2: Data

Next is Data, where you control what information is captured when users add items to the schedule.

You can toggle fields such as:

  • Supplier

  • Location

  • Equipment

  • Users

You can also add custom fields relevant to your team, such as:

  • Priority

  • Vehicle type

  • Access requirements

  • Notes


Step 3: Access

The final step is Access, where you control who can view and use the schedule.

You can choose:

  • Organisation-wide - everyone in the organisation

  • Event-wide - everyone within the event

  • Departments - specific departments only

  • Users - specific users


Start Planning

Once you're ready, click Submit.
You'll be taken straight into your new schedule to begin planning.


Managing Your Schedule

To make changes later:

  1. Head back to Schedules in the left-hand panel

  2. Click Actions on the right-hand side

From here you can:

  • Edit

  • Clone

  • Lock

  • Archive

  • Delete

This gives you full flexibility to manage your schedules as your event evolves.

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