Creating a Schedule
To create a new schedule:
Navigate to Schedules in the left-hand menu.
Click the Add Schedule button.
Select the schedule template you would like to use.
Program Schedule
The Program Schedule is designed for managing event programs, artist set times, and stage schedules. Unlike other schedule templates, the Program Schedule uses a vertical stage-based layout.
Adding Stages
To create a stage, click Add Stage.
You can add as many stages as required for your event.
Scheduling Artists
Once stages have been created:
Click and drag within a stage to create a set time
Assign an artist or performance
Drag and drop items to adjust timing
Move items between stages as your program evolves
Custom Fields
Additional custom fields can still be added when required.
To add a custom field:
Switch to Table View
Click the + icon on the far right side of the table
Create your custom field
Greenroom Schedule
The Greenroom Schedule is designed to help manage artist movements and allocations across multiple greenrooms.
The template automatically includes:
Greenroom Name (Dropdown)
Users
When creating a schedule item, simply drag and drop on the schedule to create an artist allocation. For each allocation, you can:
Enter a start and end time
Assign a greenroom
Select an existing greenroom or create a new one directly from the dropdown
The schedule is automatically grouped by Greenroom and Date, making it easy to:
See which artists are assigned to each greenroom
Identify overlaps or conflicts
Manage greenroom usage across your event
Production Schedule
The Production Schedule provides the same flexibility as the Blank Schedule but is intended for general event production planning.
Default fields include:
Supplier
Location
Equipment
Users
You can hide unused fields and add your own custom fields to suit your production workflow.
Transport Schedule
The Transport Schedule is designed for managing vehicle movements and transport operations. The template automatically includes:
Vehicle (Dropdown)
Driver (Dropdown)
Each schedule item can include:
Transport Name
Vehicle allocation
Driver allocation
Using grouping and views, you can organise the schedule by:
Date
Vehicle
Driver
This makes it easy to identify transport clashes, double bookings, and resource availability.
Security Schedule
The Security Schedule is designed for managing guard allocations and security operations. The template automatically includes:
Guard Position
Each schedule item can be used to assign guards to specific positions, shifts, or operational areas. Additional custom fields can be added at any time to suit your security workflow.
Features Available Across All Schedule Templates
All schedule templates include EventLab's core scheduling tools, including:
Filters
Saved Views
Grouping
Live Share Links
PDF Export
Mobile App Access
These tools help ensure everyone is working from the same up-to-date schedule, whether they are in the office or on-site at your event.