📍 Navigating to Preferences
1️⃣ Log in as a Company Admin.
2️⃣ Click your profile dropdown in the top right corner.
3️⃣ Select Company Admin → Settings.
4️⃣ In the left-hand navigation bar, click Preferences.
Once on the Preferences page, you’ll see four tabs at the top:
Bookings
Limits
Approval
Notifications
🗓 Bookings Tab
Manage settings related to on-demand space reservations:
Allow All Users to Reserve Certain Space Types → Toggle off space types you don’t want employees to book (e.g., private offices).
Enable All Locations & Space Types for Admins & Bookers → Gives admins and bookers full override rights regardless of restrictions.
Allow Users to Reserve Multiple Seats → Toggle on to let users book more than one seat at a time.
Require a Personal Payment Method → Users must have a personal card or designated company card on file to book.
Allow Booking on Behalf of Others → Enable this for assistants or managers to book for teammates.
Company Favorites Filter → Show company-favorite spaces by default in search results.
Custom Booking Reasons → Add or reorder booking reasons for employees to choose from when booking.
📌 Remember: Click Save after making changes.
💰 Limits Tab
Set budget and seat limits for bookings:
No Limits → Toggle everything off to allow unrestricted booking.
Monthly Budget Limits → Set a total company budget (e.g., $10,000/month).
Department, Space Type, or Location Budgets → Requires HRIS integration for location data.
Restrictive vs. Priority Budgets:
Restrictive → The first limit met applies (e.g., if an employee has multiple limits that apply to them, the most conservative limit is applied).
Priority → Applies the first budget in priority order that matches the user.
Seat Limits by Department → Restrict how many seats a department can book weekly or monthly. (e.g., Engineering team limited to 5 seats per month).
📌 Remember: Click Save after making changes.
✅ Approval Tab
Control when bookings require admin approval:
Require Company Admin Approval for All Bookings.
Approval for Crossing Usage Limits → Triggered when employees exceed the Limits tab settings.
Approval for Bookings Over a Set Price → Example: Any booking over $50 requires approval.
Send All Approval Requests to a Designated Email List → Example:
hr@example.com.
📌 Remember: Click Save after making changes.
🔔 Notifications Tab
Choose how employees are notified when teammates book a space:
Notify when a teammate in their location books a space.
Delivery options: Email, Slack, or Microsoft Teams (based on connected integrations).
🎥 Loom Video Walkthrough
Watch the Loom video guide for a complete overview of managing preferences.
❓ Need More Help?
If you have questions about setting preferences:
📧 Email us at support@gable.to.