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Gable Roles & Permissions

Learn the different user roles in Gable, what each can do, and the booking permissions.

Kelley Pembroke avatar
Written by Kelley Pembroke
Updated this week

👥 User Roles in Gable

Gable has five main user roles, each with different levels of access:

1. Admin

  • Full access to all company settings, spaces, and reports.

  • Can manage company billing, budgets, geo-fences, and user permissions.

  • Can book spaces for themselves or on behalf of others, bypassing certain booking limitations.

  • Can invite, remove, or change user roles.

2. Booker

  • Typically an Executive Assistant or Office Manager.

  • Can book spaces for themselves or on behalf of others (with the same override abilities as admins—see details below).

  • Cannot edit company settings or billing.

3. User

  • Can book spaces for themselves within company-set limits.

  • Cannot book on behalf of others.

  • Limited to the permissions, budgets, and geo-fences set by admins.

4. Receptionist

  • Designed for front desk or on-site personnel.

  • Can check visitors in via Visitor Management tools.

  • Does not have booking permissions unless combined with another role

  • Can see relevant on-site schedules for the spaces they support.

5. Approver

  • Can approve or reject booking requests (depending on company approval settings).

  • Does not gain additional booking capabilities


🎯 Side Role: Event Organizer

  • Can create and manage events through Gable.

  • Can be assigned to any user role.

  • Automatically enabled for Admins by default.


🆕 Admin & Booker Override Capabilities

Admins and Bookers can book on behalf of others:

  • Both Admins and Bookers can override all the same limitations when booking for others that they can override for themselves.

  • This means:

    If you can book it for yourself, you can now also book it for someone else.


🔓 Limitations Admins & Bookers Can Override (When Booking for Themselves or Others)

  1. HQ desk assignment – book a desk even if the user is assigned to another desk.

  2. HQ booked another desk/private office – bypass restrictions for users who already have a booking.

  3. Space types – book restricted space types.

  4. Multiple seats in common space (flex) – reserve more than one seat.

  5. Space in a location not exposed to the company – book at hidden or non-listed locations.

  6. Geo-fences – book outside the company’s geo-fenced areas.

  7. Spaces in the company’s “spaces to exclude” list – override blocked space lists.

  8. Company limits (budget)NEW: Both admins and bookers can now override budget limits when booking on behalf.


⚠️ Warnings for Overridden Limitations

When booking on behalf, any overridden limitation will display a warning message so you’re aware of what’s being bypassed.


📊 Quick Role & Permission Reference

Role

Book for Self

Book for Others

Override Limits When Booking for Self

Override Limits When Booking for Others

Admin

Booker

✅ (including budget override)

User


🎥 Loom Video Walkthrough


❓ Need More Help?

Please reach out to us at support@gable.to if you have any further questions. We are always happy to help!

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