🧭 Navigating to Company Offices
Log in as a Company Admin.
Open your Profile dropdown.
Select Company Admin > Settings.
In the left-hand navigation, click Company Offices.
At the top, you’ll see two tabs: Published and Drafts. Each office includes several tools and icons for editing.
⚙️ Editing Office Settings
Next to each office, click the gear icon to open Settings. Here you can update:
🏷️ Basic Details
Office name
Displayed address
Operating days & working hours
🏠 Hybrid Policy
Set the expected number of in-office days per week for employees.
⏳ Time Control
Define how far in advance employees can book spaces—or turn this setting off entirely.
⏱️ Auto Release
Automatically release spaces when employees don’t check in.
You can configure separate settings for:
Day bookings → partial or full day
Room bookings → partial or full day
🔓 Assigned Desk Release
When enabled, assigned users receive a notification the day prior to their booking date prompting them to reserve their desk. If they haven't booked by a configured release time, the desk opens up for general booking.
Note: This applies to user-assigned desks only. Department-assigned desks and desks assigned to Admins or Bookers are not affected.
🏢 On-Site Bookings
Allow employees to book spaces directly on site without choosing a specific workspace.
🛠️ Amenities
Add, remove, or edit the amenities available in that office.
🚗 Check-In & Parking Instructions
Update instructions employees see when arriving for their booking.
📶 Wi-Fi Details
Set or update the Wi-Fi name and password.
📩 Office Contact
Assign a contact person (often an office manager) whose email and phone number appear in booking communications.
🗺️ Managing Floors & Floor Plans
In Settings, you can also manage floors:
➕ Add or Edit Floors
Click the checkmark next to a floor to upload a new PDF floor plan.
Click Add Floor to create another level.
🗑️ Deleting a Floor
A floor can only be deleted when all resources and tags on that floor are removed.
Once empty, a trash can icon will appear next to that floor.
⚠️ Don't forget to Save after making any updates.
🧩 Editing Floorplans
Click the Edit Floorplan icon to open the floorplan editor.
On the left side, you’ll see all resource types:
Desks
Meeting rooms
Private offices
Points of interest
You can:
Click any tag to edit it
Click ➕ Add to create new tags
Use the top navigation to switch between floors
🗃️ Viewing & Deleting Resources
Each company office has a dropdown arrow that reveals all resources (organized per floor).
Within the list:
Each resource has a trash can icon for deletion
Floors with no resources will also show a trash can, allowing floor deletion
Be sure to Save after removing any resources or floors.
🎥 Video Walkthrough
❓ Need Help?
If you have questions about floor plans, resource setup, or best practices, we are here to help, chat with us using the chat bubble in the bottom right corner or send us an email at support@gable.to.