👤 Step 1: Navigate to Your Visits
Then, click the New Invite button.
🏢 Step 2: Select the Office & Choose a Host
This invite will look similar to creating a standard Gable invite. Fill in the following:
Select the Company Office
Click the Invite on Behalf button directly below the office selector
Type in the name of the host you are creating the invite for, and select them from the dropdown
🔔 Step 3: Configure Host Notifications
A toggle will appear giving you the option to send email notifications to the host about the visit. Toggle it on if you'd like them to be notified, or leave it off if not needed.
📋 Step 4: Complete the Invite Details
Continue through the standard visitor management invite flow and fill in:
Type of visit
Date and time of the visit
Any notes
Visitor details
Once everything looks good, click Send Invite.
✅ Step 5: Confirm & View the Invite
Your invite is on its way! To verify, navigate to Company Admin → Company Visits from your profile drop-down and select the relevant date.
In the visits table, you will see:
Visitor name
Host name
Date and office
Visit type and status
Organized By — this column shows who created and sent the invite
Under your own Your visits tab, you will also see the invite listed with two owner bubbles: one for the actual host and one for the organizer.
🗑️ Cancelling the Invite
Since you created the invite, it is considered one of your visits. You have full access to cancel the invitation at any time if needed.
🔐 Who Can Use This Feature?
Creating visits on behalf of another person is available to Admins and Bookers only — the same roles that can make bookings on behalf of others.
🎥 Video Walkthrough
❓ Need More Help?
If you have questions or run into any issues:
💬 Use the chat bubble in the bottom-right corner to message Support
📧 Or email us at support@gable.to
We're here to help you get the most out of Gable!