Video walkthrough: Dashboard Overview
You can find the Dashboard by navigating to "Dashboard and Reporting" and selecting the dropdown.
The first section in the dropdown is titled "Dashboard" and this is a summary of high level metrics.
You can click into any of the sections "View All" to see additional information.
In the top right hand corner you can filter by date and the type of data you wish to view.
Booking Report
The booking report shows you a summary of all bookings. You can use the filters at the top to show a summary of bookings, and filter by the following information:
Department
Location
User
Space type
HQ or Flex (on-demand bookings)
Budget Report
This report will show your total spend, depending on the time period you filter by.
You can use the filters of department, location, user and space type to view the required information.
Spaces Report
The spaces report will show you the most utilized workspaces, whether in your HQ offices or flex/ on-demand bookings. Here you can filter by location, space type and HQ/ on-demand flex.
The high level summary is at the top.
You can click into any of the spaces to view more detailed information.
Gathering Report
The Gathering report was built to help you monitor and analyze collaboration in flex spaces and answer the key question: "Are employees using on-demand spaces to work together?"
It allows admins to make informed decisions about on-demand booking patterns and optimize the experience of employees to boost collaboration. It's particularly useful for viewing groups of employees booking day passes to collaborate.
There are two modes for visualizing gathering data:
Detailed: This mode provides a breakdown of the different gathering types, loosely resembling the existing booking types, except for "group seats" and "solo seats".
Summarized: This mode compares "solo seats" and "gathering", which is the sum of all the non-solo gathering types (meeting room, private office, event space and group seats).
Note: Gatherings are the total number of groups getting together. "Gatherers" are the number of individuals getting together.
As you scroll down you can see the Gathering by space type summarized, and you can set the timeframe.
The Gathering Distribution will show you how large the groups are that are getting together.
Lastly, you can see the top Gatherings by Department and the top spaces that are being Gathered in.
Company Users
Company users shows you a summary of all Gable users, whether they are onboarded, part of your HRIS directory, their status and role.
"Gable Users" are all those who have been onboarded or are in the process of onboarding.
You can view users that booked a space but didn't "check-in".
You can also change a user's role in this section.
Downloading a list of all Gable users
You can download a list of all Gable users, by selecting the download button once you have selected the relevant filters.
User Roles
Administrator: Complete control over the dashboard, settings and preferences. They have access to all data and insights. They are also the default "approver" if there is a budget or other limitation on bookings in place.
Booker: Bookers can book on behalf of users by "assigning to user" in the checkout booking page. Typically they are Executive Assistants or someone in a similar role. They can view all of their bookings under "My Bookings" and filtering by "On Behalf".
Approver: Approvers can approve bookings om behalf of users if there is a limitation/ budget in place. Typically they are head of a department, or responsible for a department. Note: You must have a HRIS integration to utilize this functionality.
Receptionist: This role is only relevant if you have "Visitor Management" as a feature. Receptionists can view all pre-registered and registered visitors to offices.
User: Users can make bookings and track their bookings.
Company Bookings
This is a summary of all bookings made by your team. You can search by employee email address, set the filters and even download this report to a csv file.
By selecting the wheel in the top right hand corner, you can add additional columns to view more information.
You can now select "Additional Guests" to view the relevant information, as well as key information such as whether the user "Checked-In" or not.
You can download a report to a csv file, by selecting the download button.
This is also the location where Admins or Approvers will be brought to when they need to approve or cancel a booking.
Select the checkmark, and you can approve or deny the booking.
