What an Order Guide Does
An order guide is a list of products that a specific school (or group of schools) is allowed to order from a given vendor. By default, all of a vendor's products are available to all schools. You only need to create a separate order guide when one school (or a small group) should see different products from the rest of the district.
When to Create a New Order Guide
A specific school orders a product the rest of the district does not (for example, lactose-free milk for a single site).
A group of schools (such as elementary schools) needs a different product list than another group (such as high schools).
You want to hide certain products from a school's order screen without removing them from the vendor entirely.
You're managing seasonal produce lists and prices.
Creating an Order Guide
Navigate to the Vendors section from your main menu.
Open the vendor that the new order guide will apply to.
Open the Order Guides section.
Click Add Order Guide.
Name the order guide (for example, "K-8 Schools" or "Lincoln Elementary Only").
Select the schools this order guide applies to.
Save.
Once the order guide exists, you can toggle products on or off for it. See About Vendors in Gaia for the two ways to assign products, or Toggle Products in an Order Guide for the bulk workflow.