Index
Section: Setting Menu > Billing > Currencies
Introduction
In Golfmanager we allow you to work with more than one currency, for example dollars. From this list we can add new currencies that will later appear in our POS at the time of payment. In this list we are only going to add the different currencies, while in the "exchange rates" list we will define the value of each one of them.
The configuration and behaviour of this functionality is complex, so we suggest you contact our support team.
Important
The system always charges in your main currency. What the system actually does when you select a foreign currency at the POS is a money exchange. We explain it better as this concept is very important. When we choose at the POS to pay for a sale of 100€ with $120:
The system takes $120 (card or cash depending on how the customer has paid) into the till.
The system withdraws €100 in cash from the till. Note that you always withdraw money from the cash desk in cash when working with a foreign currency.
The system uses this €100 in cash to pay for the sale.
This cash change is done by the program so fast that it looks like the system is charging you in the foreign currency, when in fact you have exchanged one currency for another and used that exchange to pay for the ticket. Therefore, even if you have been paid $120 by card, you will see on the ticket that the form of payment is €100 in cash and the details of those cash movements.
Note: If the amount paid in the secondary currency is greater than the amount due, the change to the customer will be made in the primary currency. In other words, for the example above, if the green fee of €100 is paid with $200 which is equivalent to €150, the system will calculate that we have to return €50 in cash to the customer in our main currency.
To add a new currency follow the steps below:
Name: Put here the description of the new currency. For example "dollar".
Code: Write here the official ISO code of the currency.
Format: Customise here how you want this currency to be displayed on your POS, tickets, cash register closures, etc. For example "USD $0:00". The value 0:00 is common to all currencies. What you add before and after this value depends on each culture.
Decimal separator: Here you can customise the decimal separator for that currency. For example, in Spain we put the decimals with a comma "," and in the United Kingdom with a dot ".
Thousands separator: Here you can customise the thousands separator for that currency. For example, in Spain the thousands are separated by a dot "." and in the United Kingdom by a comma ",".
Secondary: Activate this option to mark this currency as the most important of all your secondary currencies.
Secondary currency exchange
This article explains how the exchange rate works when using a secondary currency.
1. If you are paid in the primary currency, the exchange rate does not affect the cashbox. But when you use a secondary currency, the exchange rate directly affects your cash.
2. When you go to pay at the POS and choose a secondary currency, the system converts the amount to be paid. If you pay by card there is no change, so the system should not give change if you choose to pay by card. However, it does apply if you pay with cash.
3. It is normal for the customer to pay you the amount + tip with cash, with a note that is more than the amount. For example, the ticket is $15 + $2 tip ($17) and you are paid with a $20 note. In this case, the system calculates the change to be returned to the customer and, as the cashier normally only has coins of his main currency, the change will be calculated in the main currency. In other words, I would not return $3 but I would return 200 pesos for example.
4. This affects the cash desk directly, so the system will create 4 cash movements to balance at the end of the day.
The system will generate a cash receipt for the sale (without tip) in the corresponding form of payment.
The system will generate a cash receipt for the tip given.
The system will generate a cash receipt for the $3 change because the user did not give the customer change in dollars and kept it.
The system will generate a negative withdrawal of the main currency (200 pesos) as the cashier gave change in this currency.
With these 4 movements, the cashbox at the end of the day will balance, being able to see all these movements in the cashbox.
NOTES
When using secondary currency, "delivery on account" is not enabled. It has to be paid all at once.
Secondary currency is only active with Cash and Card.