The Waivers & Policies feature in Groovio, located under Admin Settings > Waivers & Policies, provides a space to add important terms, waivers, and policies that apply to your studio’s operations and student agreements.
1. Finger Signatures
All waivers and policies require a finger signature.
Signatures are automatically stored on file along with the date and time the agreement was signed.
2. Child Accounts
Any children added to an account are also required to sign a waiver.
This process is fully automated when a child is linked to a parent account.
3. Re-signing Existing Waivers
All students (and their attached children) have been prompted to re-sign their waiver.
The new signature will be saved directly to their profile.
4. Creating Waivers & Policies
Navigate to Admin Settings > Waivers & Policies to create and manage multiple waivers and policies.
Policies can be made optional (e.g., a Photo Release).
If an optional policy is signed, you can display an emoji next to a student’s name on class bookings.
Example: A 📷 emoji can appear for students who signed a Photo Release.
5. Agreements on Memberships & Services
You can now attach agreements directly to memberships, packages, or services under Manage Studio.
This ensures students acknowledge all required agreements before using your offerings.
6. Individual Waivers & Policies
From a student’s profile, click on Waivers & Agreements to view what they’ve signed.
You can also create and assign individual waivers/policies directly to that student if needed.
Benefits of the Overhaul
Stronger compliance: Every student and child is covered with a signature.
More flexibility: Optional policies with visible indicators make it easy to track consent.
Simplified management: Centralized controls for administrators under Admin Settings.
Better visibility: Agreements are clearly linked to memberships, services, and student records.