With the implementation of the EDT 5.4 (and above) specifications, the submission process for Victoria Self Insurers has moved to be completed in-system.

For additional details on the submission file process, review the Submissions article.

When generating the submission file, there are some VIC-specific fields.

This is the Policy's WorkSafe Victoria Insurer Number. This value is set on the Policy Details page.

If an account has multiple Policies with different Insurer Numbers, the submission files will need to be generated separately.

Each month's submission file has a Version. Only one instance of each Version can be submitted to WorkSafe Victoria, and Versions must be sequential.

Users can generate multiple instances of a Version in-system as needed (this may be done where the file has not been sent to WorkSafe Victoria.

Submission Files are sent directly to WorkSafe Victoria from within the system via an SFTP connection. There is an option to do this by selecting the context menu for the submission file, called 'Upload to WorkSafe Victoria SFTP'.

Details of whether there are data errors or if the submission was successful are sent back via SFTP. A notification email is sent to set email addresses for each account. To update these, please reach out to our support team.

Error files are automatically loaded to the Submission Errors page in-system.