Before you make changes

Before you get started it is important to work out what changes you want to make, how big they are, and to consider how your learners will be affected. There are three ways to make changes to course content:

  • Republishing course content: Fixing typos or mistakes, adding/removing/changing course content/pages, changing assessed/non-assessed tasks, adding/removing elements such as in-page discussions/videos. These changes affect all class activations.

  • Editing course attributes: Editing overviews, study plans, trailer videos etc for specific class activations.

  • Duplicating course content: Making significant changes to content e.g. adding/removing/changing entire sections or the number of pages, substantial changes to assessed tasks. Only future class activations from this duplicate course will see these changes.

For a reminder of the difference between course content and class activations check out the video below:

Republishing course content

When you re-publish changes to course content, the changes will flow out to all learners in current, past and scheduled activations of that course. This includes courses in other environments if that course is part of the Catalogue. You can see how many activations there are for a course on the course card of published courses:

Note: For any republish, always think about whether you (as the facilitator) should let learners know about what changes have been made in the talk channels.

Editing class attributes

By comparison, class attributes ought to be edited per class activation. You might want to change a single attribute such as a pdf study guide for one class but not for the other classes, and so the course shouldn’t be republished to flow out to all the course activations. A person with manager access can edit a class attribute in a live class activation. For more information see the knowledge base article: How to update an activation for a Tasks course. If the course is still being created and is not yet activated, the author can make edits to course attributes.

Duplicating course content

If you’re wanting to recreate a course and don’t want the changes made to be passed on to existing learners or to environments who are using the course - duplicate.

If you are not sure whether to duplicate or republish your course, consider whether the changes you’re wanting to make would essentially result in a different version of the course. As a rough guide, if you are making changes to 10-20% of the course, you should consider duplicating rather than republishing the course.

Note: When you are finished making changes, remember to add a version number or identifier to the course name of your duplicate and to archive the old course.

Summary

When you republish changes to course content, the changes will flow out to all learners in current, past and scheduled activations of that course. If you edit a class attribute, only the current or selected course activation will be affected by the change. If a course is duplicated, no existing class activations will see the changes until the course is published and new class activations are made from it.


Other articles you may find useful:

How to create a class activation

How to update an activation for a Tasks course

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