TL;DR: You can invite tutors and caregivers to your account while choosing exactly which students and features they can see. Use the Weekly Schedule and User Notes to guide their teaching and keep your SparkAI credits under your control.
Choosing the Right Permission Level
When you invite a tutor to join your LearnSpark experience, you decide how much control they have. There are two permission levels for anyone you invite to your account:
Admin: This gives the tutor full access. They can manage students, create lessons, and change account settings.
User: This is the standard level for most tutors. It lets them see the schedule, teach lessons, and give feedback without changing your settings.
💡 Good to know: You can restrict a tutor to specific students. This is perfect if you have different tutors for different children.
Restricting Features and Students
To keep your tutor focused on teaching, you can limit what they can use. When you send an invite, use the Allowed Features list to pick their access.
For example, you might let a tutor see Lessons but keep Billing private. This keeps your workspace simple and organized. Great job setting up your team for success!
Guiding the Lesson Plan
The best way to guide a tutor is by using the Weekly Schedule. By picking lessons ahead of time, you create a clear path for them to follow.
Use SparkAI to create the lessons for the week.
Go to the Schedule and move those lessons to the days and times the tutor is teaching.
Add User Notes to the lesson to give the tutor specific instructions or reminders.
When your tutor logs in, they will see these lessons on their Daily Dashboard. They simply click the lesson to get started!
⚠️ Heads up: There is no "complete" button for lessons. Tutors must fill out the feedback form to show a lesson is finished.
Reviewing Tutor Progress
You don't need to be in the room to know how a lesson went. After a tutor finishes, they leave feedback on how the student did. This automatically updates your child's mastery profile.
You can look at these notes any time. They show you where your child did well or where they might need more help. This helps you and SparkAI plan even better lessons for next time!
Frequently Asked Questions
How do I limit a tutor to only one child?
When inviting a collaborator, look for the "Allowed Students" section. Check the box only for the child that specific tutor is working with.
Can I stop a tutor from using my SparkAI credits?
Yes. To stop a tutor from generating new lessons, remove "Lessons" from their Allowed Features. They can still see and teach lessons you have already made.
Where do I see the notes my tutor leaves?
Open any scheduled lesson and go to the Feedback section. You will see the tutor's rating of the student and their written notes here.
Can a "User" invite other people to my account?
No. Only the account owner or an Admin can invite new people. You always stay in control of who has access.
Can I change a tutor's permissions later?
Yes! You can edit a collaborator's access at any time through the Account Access page. Any changes you save will take effect immediately.