As you probably know, the legal mobility budget consists of 3 pillars of which the third one is a cash payment of the remaining budget at the end of the year (or when someone leaves the company, but that explanation can be found here).
In this article we focus on the pillar 3 cash out that happens at the end of 2024. Different payroll periodes will be affected, so we will sum up what is happening when and which paycodes will be visible during which payroll periods.
1) December "your regular payroll date"
Same process and paycodes as usual.
Additionally you will also see paycode 406W.
This is an informative paycode that communicates the total yearly budget of your employee so this information can be used on their tax form.
This paycode does not lead to a payment.
This also means that the total amount of generated budgets in this export will seem very high, but again this is because the total budgets are taken into account under the informative paycode which does not lead to a payment.
See 💡 below!
2) January 6th
The pillar 3 expenses will have automatically been created by Mbrella on 06/01. An earlier date will not be possible.
These expenses will be available in a payroll export that hes been generated automatically by Mbrella. You can find this by going to the Payroll page > Export > top of the line with export date 06.01.2025.
All expenses and allowances of 2024 should be approved before the 6th of January to make sure the correct amount is paid in your employees' cash outs!
❗️If you have an automatic integration with SD Worx, the pillar 3 amounts will be sent automatically to the payroll and you don't have to do anything. However, we strongly advise to check with your contact person if they have correctly received this information.
❗️If you have an automatic integration with Officient, the payroll will not be automatically sent to Officient (this is blocked by Officient), You need to export it and share it with your payroll contact.
3) January "your regular payroll date"
Same process and paycodes as usual.
Additionally this payroll will include:
The remaining pillar 2 expenses of 2024 (that were booked by the employees after the payroll of December). See💡!
The pillar 2 expenses of January 2025 (on the budget of 2025)
💡 We strongly recommend that employees book all their expenses of 2024 before the last payroll of December, so you best communicate this to your employees!
❗️If payroll corrections were set up for you this year in Mbrella, the December expenses will still be booked in your payroll of December.
For your information: budget renewals
The budgets of your employees will be automatically renewed as of 01/01/2025. So nothing for you to do regarding this!
❓ If you still have questions about this, you can always reach out to us via the chat or support@mbrella.eu.