Cohorts lets you create and manage groups of clinicians who share common attributes or interests. This article explains how to set up and use Cohorts, and how they can help you.
Benefits of setting up cohorts
Cohorts saves you time and improves clinician engagement by allowing you to create targeted groups.
Relevant communications improves engagement
Provides access to digital forms & assessment distributions
Quickly create education groups & distribute invitations
Setting up the cohort group
You first need to set up a cohort group, then you can add clinicians into it when you invite them to Med App or by adding existing users.
Set up the Cohort ‘shell’ - Med App -> Cohorts -> Click create new cohort
Give you cohort a name - Make sure this reflects your group of users, such as ‘Medical Interns’ or 'Surgical Teaching Term 1'.
Adding existing clinicians to a cohort
Once the cohort is made you can click 'Add Users' by clicking the checkbox next to each name, then hit 'save users'.
One at a time - Search via name and click the checkbox next to a clinician.
Bulk adding users: Filter by role and can click the checkbox next to 'Name' and it will select all clinicians on the page.
Assign Forms when adding to Cohort
When adding someone to a Cohort you can also add them to any open or upcoming Form distributions associated with that cohort.
Pick the relevant forms
Add them to all the open and upcoming forms in one hit!
No supplementary distributions needed.
Add clinicians to a cohort during the invitation process
The most efficient way to add clinicians to inviting users to Med App is while you're inviting clinicians to your hospital, this way you can complete multiple steps in the same process. (This assumes you've setup the cohorts beforehand).
Open Med App > Users > Click Invite users.
Add clinician details - Enter in all the details of invitees
Bulk assign a cohort - From the drop down use the checkbox to select your cohort
Add clinicians to Forms or Assessments
When adding clinicians to a cohort, select any active or upcoming form distributions that you want to add them too.
Click the checkbox next to any distribution.
They will automatically be notified of the new forms directly via Med App.
Why is it important to prepare Cohorts before rotations?
The short answer is that you'll be more organised!
Before each rotation it is important that new Cohorts are set up for onboarding to your hospital and also Med App.
What groups should I set up?
Consider who you want to target specifically for communications, education sessions or quality improvement projects:
Role, year and rotation - E.g. Interns - 20XX
Departments specific cohorts: ED, ICU, Paediatric care, surgery, Locums etc.
Combined roles like SMO & Consultants, PHO & REG
Archiving Cohorts
It's important to maintain only actively used cohorts so you don't end up with a long and confusing list of user groups.
To archive or delete an existing cohort, click the 3 dots on the right of any cohort name and select archive or delete.
Give it a go
Now you are ready to setup your first Cohort, click below to try.