Med App allows hospitals to complete assessments digitally on a mobile device, tablet or computer to improve efficiency and reduce unnecessary paper-based waste. We'll provide an overview of the process and then progress into the more detailed steps to complete your assessment.
This workflow can be used for several assessment types:
Mid Term Assessments
End-of-Term Assessments
Prevocational doctor self-Assessments
Overview of Digital Term Assessments
In-depth workflow for Term Assessments
Starting an assessment as a prevocational doctor
After you receive a notification about an assessment, it will be available on Med App:
Go to Med App > More > My Forms
Select a Form that is 'Assigned to you'
Complete form section
Enter your supervisor's name and preferred contact (either SMS or Email) & Submit
Alternatively, 'save as draft' to resume later
Form progress & Status: You'll be able to see the status of your assessment to see where it is in the process by opening My Forms.
Completing an assessment as a Clinical Supervisor
When a prevocational doctor selects you as their supervisor, follow these steps:
You'll receive an SMS
Click the link to start the assessment
Confirm your identity (You are only asked this the first time)
Complete assessment
Complete the assessment on your mobile or click on the computer icon on the top right of the screen to change devices
Submit the form to the Term Supervisor for approval
Clinical supervisors who are also Term supervisors:
Select your role as term supervisor if you are both the clinical & term supervisor to avoid sending out the form twice.
Retracting an assessment: This can be done at the time of submission by pressing 'retract & resubmit' or after you have completed the process (see how)
Completing an assessment as a Term Supervisor
As the Term Supervisor, you will need to complete the approval process:
You'll receive an SMS
Click the link
Review the assessment on your mobile or click on the computer icon on the top right of the screen to change devices
Draw your signature and Submit it back to the prevocational doctor for final review and signature
Retracting an assessment
If you disagree with the assessment you will need to ask the assessor to retract the form and make the changes.
Completing the assessment as a prevocational doctor
Once the Term Supervisor has completed their section the form will be available to the intern:
Go to Med App > More > My Forms
Select a Form that is 'Ready to sign'
Review the form
Draw your signature
Submit or save as a draft to complete later
Once Submitted you can Export the assessment as a PDF
Using a computer or tablet device to complete your assessment
It's easy to switch to another device to complete an assessment, all you need is access to a web browser. See the following steps:
During an assessment, press the desktop icon in the top right corner of any assessment
Open a web browser on any device and enter web.med.app/form
Enter the unique code from your mobile device
Complete & submit the assessment
Retracting an assessment as a Med App user
If you are using Med App to complete assessments, use the below method to retract and resubmit your forms or assessments
Open Med App
Locate 'More' in the bottom navigation > My Forms
Open a form/assessment with the 'assigned' progress status
Press 'Retract and Resubmit'
Edit/confirm the details of the previously completed form
Enter the new assignee or assessor details & submit
Retracting an assessment as a non Med App user
A clinical supervisor can retract an assessment in 2 ways:
At the time of submitting an assessment by pressing 'retract & resubmit'.
After you have submitted the assessment.
Note: The person retracting will only need to edit their response not rewrite it.
Retracting an assessment after you've submitted it
Locate the SMS from Med App
Open the link for the correct clinician & assessment name
You will need to go through the steps; Review, complete, and sign steps before seeing the 'Retract' Button
You can then enter the assessment details, sign and submit to the clinical supervisor
Exporting assessments & forms
Exporting your assessment as a PDF from your phone is easy!
Go to 'More' in the bottom right of your nav bar at the bottom of your phone
Toggle tabs to All Forms to find your completed forms
Select a completed form
Press 'Export as PDF' to download your completed assessment
