List of users of your event

An event's user list is a directory of people who have registered or been invited to an event. It usually includes basic information about each attendee, such as name, email address or phone number. Depending on the configuration, it may also include additional information, such as their job title, the name of the company or organization they represent - all things you will collect through Registration Forms. You can learn more about the forms in the article Registration forms.

An event attendee list is an important organizational tool that allows organizers to effectively manage their event, including planning for the number of materials, meals and seating, as well as ensuring that there are enough support staff. You can view your event's attendee list in the Manage section, in the Users module:

In the Users module, you can choose which user information to display. Click the (+) button in the upper right corner, and then select the information you want from the list. The options to choose from are - user group, company, email address, status, last visit, created at and exhibitors moderator. The maximum number of columns you can select is 4:

You can also filter the list of users by various categories, such as, for example, user group, user status or ticket type. Click Filters to select the variants you are interested in:

User status is the determination of the stage at which an event participant is. It is categorized into:

This status is visible in the Users module in each participant's profile.

If, as an event organizer, you want to add your participants to the event yourself, you can use the import function. You can learn more about importing users in the Users import article. There is also a function to add individual participants, for example, in case the registration is already closed on the day of the event and some person comes late. In such a situation, click the man icon, and then fill in the information about the person being added:

If you want to export the list of participants of your event, click the cloud icon with the down arrow and you will get a ready csv file:

You can also export only the users you have selected. Select the people you are interested in, then click the cloud icon at the very bottom of the page:

If you select a specific user and then click the multi-dot icon, additional options will appear, such as sending an email or special invitation to the person, downloading their unique QR code or adding an exhibitor moderator. For more information about the exhibitor moderator function, see the article Exhibitor Moderator:

You can add an Attendees module in the Create section. You don't need to upload any data to this module, and the list of all users will be available in the Event App, along with the option to add attendees to friends and make contact with them:

When it comes to events where it's important to configure the attendee's calendar - ensuring that all attendees are properly assigned to specific groups and that their schedules are effectively managed can be a challenge. Fortunately, event organizers have tools available to help manage each user's program. To assign participants to a specific session in agenda, go to the Agenda module under Manage. Then select the event you want to manage. At the bottom of the screen you will see a list of users assigned to that event:

To add a specific person to an event, click Add Attendees and then select a user from the list. After selecting a user, save the changes and that participant will be assigned to the event:

Once the user is added to the event, he can log in to his account on the Landing Page and in the App and go to the Agenda - My Schedule section. There he will see the event to which he has been assigned in his calendar. This way, event attendees don't have to check the sessions for which their ticket is valid on their own and instead can rely on the event organizer to manage their schedule:

This tool definitely makes it easier for event organizers to manage the schedules of all attendees and ensure that everyone is assigned to the right groups and sessions at your event.

Have a successful event with Meeting Application!