MindForge's onboarding process is designed to make joining groups faster and more efficient, especially on mobile devices, with the use of Smart QR Codes. These codes simplify workers joining groups by eliminating the need for manually entering join codes, allowing users to join groups effortlessly, and enabling managers to join directly without needing to contact an admin for permission. Manually entering join codes will still work for anyone who cannot scan the QR Code on their mobile device or needs to join a group from a computer.
How Smart QR Codes Work
The Smart QR Codes are designed to detect whether or not an individual already has the MindForge app:
If the MindForge app is not yet installed, the user will be guided through the steps to download the app, create an account, or sign in.
Once the app is downloaded and the user is signed in, they will proceed with selecting the appropriate groups to join.
Team Updates
Each team will have a member join code and a manager join code. On the web, click on the ellipsis (three dots) to Download Join Code Instructions
Jobsite Page Updates
You’ll notice some updates on the jobsite page, particularly regarding the join codes and the process for downloading join instructions. While you can still enter join codes manually, the new smart QR codes are optimized for mobile use, enhancing the onboarding process.
Downloading Join Instructions
To download the join instructions:
Click on Download Join Instructions.
Choose the option for the codes you need to download: Members Only, Managers Only, or Both.
After clicking Download, a PDF will be generated that you can print. The PDF will include the Smart QR code and instructions based on your selection.
Joining as a Member
Here’s how the process works for members:
Scan the QR code: If the MindForge app is not already installed, the worker will be prompted to download it. If the worker already has the app, this step will be skipped.
Create an Account: If the worker is not signed into a MindForge account, they will be guided through the steps to create an account or sign in. If the worker is already signed in to the MindForge app, this step will be skipped.
Join the Group: Once signed in, the worker will see a confirmation screen for the group associated with the QR code. They will then click Continue.
Select Teams: The worker will choose the teams they want to join and click Join.
Access Messages: After joining, the worker can either scan another code or click Go To Messages to open the message feed.
Joining as a Team Manager
One of the most significant updates is the ability for individuals to join directly as team managers. This can be done by either entering the manager code manually or scanning the new manager QR code. This update reduces the need to reach out to an admin for Team Manager permissions, making it easier to manage your teams. However, it’s important to ensure that only trusted individuals have access to the Manager code, as it grants permission to send messages and view other team members' profiles.
Joining as a Team Manager
The process for team managers is slightly different:
Scan the QR code: If the MindForge app is not already installed, the team manager will be prompted to download it. If the team manager already has the app, this step will be skipped.
Create an Account: If the team manager is not signed into a MindForge account, they will be guided through the steps to create an account or sign in. If the team manager is already signed in to the MindForge app, this step will be skipped.
Join the Group: Once signed in, the team manager will see a confirmation screen for the group associated with the QR code. They will then click Continue.
Select Teams: The user will choose the teams they want to join. Managers can choose to join as either a manager or a member of each team and click Join.
Access Messages: After joining, team managers can either scan another code or go directly to the message feed.
Access:
All codes are available on the mobile device for all Org Admins, Jobsite Admins and Team Managers.
With these updates, joining a group in MindForge is faster, easier, and more intuitive.