The "Program History" tab on the View Student Data page in jmc Office allows districts to record a student’s participation in state-reportable programs. Each entry creates a program history record that captures the data required for Ed-Fi reporting.
These records connect student participation in specific educational programs to the Minnesota Department of Education (MDE), helping maintain accurate, complete data that is ready for submission. Keeping program history records up to date also supports compliance with state and federal reporting requirements.
Understanding Program History Records
A program history record on the View Student Data page in jmc Office captures a student's participation in structured education programs, including PSEO Concurrent, Preschool Screening, and Section 504 programs. Each record stores the information needed to report student participation to the MDE, helping maintain complete and accurate data for submission.
Add Row button: adds a new program history record and documents each state-reportable program a student participates in
Program type: a drop-down list of education programs recognized by the MDE that are included in Ed-Fi reporting
Conditional fields: fields that appear based on the selected program type, used to enter all required details for state reporting
Importing Program History Records
The "Import Program and Special Education History" page in jmc Office helps Minnesota schools streamline dual reporting in MARSS and Ed-Fi. Instead of entering program records twice, this tool imports existing MARSS data to create program history records in jmc, saving time and reducing duplicate entry during your transition to Ed-Fi.
Program checkboxes: a list of programs available for selection when importing MARSS data into program history records
Begin date: a date that defines the earliest MARSS records to include in the import
Import Button: imports selected MARSS program records and creates corresponding program history records
Program and Special Education History Import Summary: a list of imported program history records, including some that may require additional details or updates before they are complete and ready for state reporting
Submitting Program History Records
Student program history records are reported to the MDE through regular Ed-Fi submissions. Update student program history records as part of the Start Year process and during the school year as needed, and validate their accuracy using jmc's Ed-Fi reporting tools.
Update Student: submit an individual student’s records after making a change or update
Update Students by Grade Level: submit records for all students within a selected grade level