In this article we will discuss how to build a group program from scratch using the Operation 36 Program Builder. Whether this is your first time building an Op 36 Program or you've built 100's of programs before, we will cover it all below.
Getting Started
Before you begin, make sure you're on the Program page in the Operation 36 web app. Once there, navigate to the top right corner button "Build a Program" in the drop down menu, choose "Build a Program"
Note: We will cover "Copy Existing Program" in a future article.
Navigating
Navigating the Program Builder is simple. The bottom center of the screen has two buttons "Next" and "Back" If you don't see "Back" that means you're on the first step with no place to go back to. When you get to the last step the "Next" button will change to a "Save" button.
Save/Publish
You'll be able to save drafts of each program you build at any point during the process. You can do this by navigating to the top right corner of the builder and choosing "Save". You will then be prompted with a modal to "Save as Draft" or "Publish"
See Preview
At any point during the program creation you'll be able to see a preview of what you're building. This preview will show you what your prospects will see as they are signing up for your program. The preview can be seen by navigating to the top right corner of the builder and clicking on the "See Preview" button. You will then be opened into a modal with txt that says "THIS IS A PREVIEW"
Step 1: Details
The Details Page is where you'll add the general information about your Op 36 Programs. Each of these inputs will show up on your Program Sign-Up Page.
Note: To learn more about what Golfers see during the sign-up process check out this article "What do Golfers see when they sign-up for my programs?"
Let's go over each input on the Details Page.
Name:
This is where you'll add your programs name. It's important to be as descriptive as possible without making it too long. An example of a good program name is " Junior Beginner (8 Week)" this quickly shows who the program is for and the duration/commitment someone signing-up would need to make to attend.
Subtitle:
This is where you can get into even more details about your program. Things like seasons, day of the week, and time are good details to add in the subtitle. An example of a good program subtitle is "Fall - Wednesdays 4pm to 5pm"
Start Date/End Date:
This is where you'll input when you want your program to start and end. You'll be able to fine tune this in the schedule creation process in the next step but it is a requirement to add start and end dates here as well.
Visibility:
Visibility allows you to choose if you want your program to be public or private.
Public means your program will be live on your landing for Golfers to sign-up.
Private means your program will be hidden from your landing page and Golfers won't be able to sign-up for it.
Unlisted means that your program will not be listed on the on your landing page but anyone with the link will be able to register for the program.
Lesson Plan:
You the option to attach Lesson Plans to your programs. Lesson Plans are great because they help guide you through each class day. You can create your own or use one of our many templates in Lesson Plans Page located in the navigation menu.
Select Coaches:
We know that some facilities have multiple coaches teaching Op 36 programs. This is the place that allows you to assign coaches to specific programs.
Note: We will go over Lesson Plan creation in a future article.
Enable Program Capacity:
If you choose to toggle this on you'll be able to choose a limit for your program.
If you only want 6 students to register for this program then you must toggle "Enable Program Capacity" and input the number 6.
If you don't toggle this then your program will have unlimited spots available.
Enable Registration Open/Close Dates:
If you want to have control over when your golfers can and cannot register for your program this is where you'll be able to do that.
When this option is toggled on you can set a specific window of time for Golfers to register for the program.
If this option is left off then Golfers will be able to register at any point during your start and end date.
Once you've completed the Details page you can navigate to the next page by clicking the "Next" button at the bottom of the page or use the header to navigate to the "Schedule" page.
Step 2: Schedule
The schedule page is where you'll be able to create Detailed Schedules for your program. This is another great way to show Golfers more information about fitting your program into their own schedule. Additionally, you can add more information like what each class will cover based on the lesson plan.
Building a schedule is quick and easy. You have three options.
Create New Session:
If you want to have full control and build a schedule from scratch one by one for each class then you'll want to use this.
Add Recurring Sessions:
This is a great way to quickly auto-populate an entire schedule with just a couple of clicks.
Copy from another Program:
You might already have gone through the process of creating a schedule for an existing program and just want to copy it to this Program.
Let's dive deeper into Recurring Sessions below.
Add Recurring Sessions:
Recurring sessions is a powerful feature that saves you time by allowing you to create multiple sessions at once based on a couple of inputs.
Start Date
For Recurring Sessions you only need to choose a start date. Make sure the start date is the exact day of your first class as this will is the foundation of every date added after, including the day of the week.
Time:
Add the exact time your program will begin for each class.
Repeats Every:
How many times a week will you run your classes? If you input 1 week then it will repeat once a week. If you input 2 weeks then it will repeat twice a week.
Number of Sessions:
A typical 8 week program has 8 sessions.
Repeats On:
This is where you pick the day of the week your class will repeat on. Make sure that you choose the same day of the week that your Start Date was chosen.
Example: If you want to build a class that has 8 sessions once a week you'll want to input 1 for "Repeats Every" and input 8 for "Number of Sessions". If you want to run an 8 week program that runs twice a week you'll want to input 2 for "Repeats Every" and input 16 for "Number of sessions". This would create 2 sessions a week for 8 weeks.
Once you've completed the input fields simply click "Create Session" and with a couple clicks you've made your entire programs schedule.
You'll notice that each session title is automatically labelled sequentially. With your schedule created you can then go in and customize it to either change some dates around and or add more information to each session.
Here is what an example of a schedule that has been fully built out with the lesson plan skills added to each day.
Note: Once you build a schedule once you can use the "Copy from another Program" option to build a schedule for a new program and simply just update the dates.
With your schedule finalized let's move onto the next step Marketing.
Step 3: Marketing
This section is going to bring your program to life with images and videos.
Let's dive in.
Header Image:
This image will show up on your sign-up page as the main header image. You can add your own or choose from our library of images.
Personalized Video:
Just like the Image Header the video will show up on your sign-up page. THis is a great way to personalize your program sign-up page and allow Golfers to watch a video to learn more about what your program offers. You can add your own or choose from our library.
Note: To add your own custom video you must upload it to a video hosting platform like youtube or Vimeo. Once you uploaded the video, copy and paste the URL into the modal and click "Select Video From Link"
Description:
This is where you can get into all the details about you, the program, and what Golfers can expect when they sign-up for this specific program. Be sure to add all the information a Golfer would need to make a decision.
Don't know what to write?
We have a library of templated descriptions that you can choose from, Click Here
Note: There is currently no way to format the txt inside the description but we are going to be adding that in future release.
Community Landing Page Categories
This is where you can organize this program into a customized category on your community landing page. This allows prospective students an easy way find the right program for them.
Note: If you have no Categories to choose from you must make them in the Community Settings page under the Landing Page tab.
Program Search Tags
The use for these search tags will be a great feature in the very near future when we re-design the global map. These search tags will allow prospective students to search for specific programs at multiple communities not just on your community landing page.
Step 4: Pricing
The last step in building your program is to add pricing and materials.
Pricing Packages for Sign-up:
Packages are not a requirement for your programs.However, if you don't add any then golfers can sign-up for free and get access to your program and the app.
If you want to add packages and pricing to your program add as many packages as you want to your program via the drop down menu.
Note: Packages are created in the "Community Settings" Page located on the navigation menu. We will be creating a future article that goes over packages/pricing in detail.
When you add packages to your program a new option will appear Payment Method.
Payment Method:
You have the choice to require online and or offline payment for your programs. Simply check the boxes of what payment methods you want to accept.
Note: If you don't see the option for Online payments then you don't have your stripe account setup in your Op 36 portal. To set this up you must navigate to the Community Settings Page and click the button "Connect Stripe". If you need help please reach out to your program advisor.
Program Materials:
Our Junior Starter kits are available as an add-on at no cost to you the coach. If you want your Golfers to purchase Junior Starter Kits for your program simply check the box. If you do this then your Golfers will be directed to pay for their starter kits during the check out process. The Starter Kit will ship directly to the Golfer and they will be ready for their first day of class.
Here is what your Golfer sees
Note: At this time international Op 36 accounts will not be able to see materials.
With our pricing and materials added, let's publish our program to make it live and available to Golfers.
If you're ready to publish and make your program live, simply click the "Save or Publish" button. This will pop up a modal that allows you to save as draft and or publish.
When you choose "Publish Program" your program and you set the "Visibility" to public your program will be live on your community landing page for Golfers to register for.